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Executive Assistant
2 weeks ago
Our Story & Purpose:
We're Vancity, a member-owned credit union built on the principles of inclusion and social justice. Since 1946, our relentless commitment to these values has helped us challenge the status quo and break down barriers. We've made bold commitments to become net-zero by 2040 across all mortgages and loans, and we're actively pursuing strategies in Indigenous banking and financial resilience for our members.
As the largest private sector Living Wage Employer in Canada, we're proud to be consistently recognized as one of the country's Top Employers. If you're ready to join our team of 2,700 diverse individuals, access competitive rewards and benefits, and be part of a greater movement - apply today
Your Role in Supporting Our Members:
The Executive Assistant is a trusted partner who plays a vital role in enabling the success of three senior leaders. You'll be part of a collaborative administrative team that values initiative, professionalism, and a commitment to service. Your ability to anticipate needs, manage complexity, and communicate with clarity will be key to creating capacity and impact across the organization.
In this role, you'll leverage your organizational expertise and proactive mindset to manage competing priorities with confidence. You'll act as the voice and right hand of your executives - streamlining operations, coordinating communications, and ensuring that every detail is handled with care. Your collaborative spirit and commitment to continuous improvement will help shape a high-performing, inclusive workplace.
This is a Permanent, Full-time role based at our Vancity Head Office location. This role will require you to predominately work in-office five days a week, with some flexibility to work from home time to time.
How You'll Make an Impact:
- Managing complex calendars, meetings, and travel logistics with foresight and precision
- Preparing agendas, reports, presentations, and meeting minutes to support effective decision-making
- Acting as a liaison and representative for the VPs, handling internal and external communications with professionalism
- Triaging information and requests to ensure the VPs' time is focused on the highest priorities
- Tracking and reporting on the progress of delegated work, ensuring accountability and follow-through
- Processing invoices, expense claims, and supporting budget preparation
- Developing and maintaining administrative systems and documentation to support smooth operations
- Collaborating with Senior Executive Assistants and the broader EA team to ensure consistent, high-quality support
You have:
- Many years of experience in senior administrative or executive support roles, with a proven ability to handle sensitive and confidential information
- Exceptional organizational and time management skills, with the ability to anticipate needs and manage multiple priorities
- Strong written and verbal communication skills, with a professional and approachable demeanor
- A proactive, solutions-oriented mindset and the ability to work independently while staying aligned with team goals
- High proficiency with Microsoft Office Suite and other productivity tools
- Sound judgment, discretion, and the ability to handle sensitive information with care
- A collaborative and inclusive approach, with a passion for supporting leaders who are making a difference
You'll thrive here if you are:
- Collaborative – You thrive in collaborative environments and are eager to learn new processes and systems.
- Able to work independently – Taking a business request from problem statement through discovery by assembling the right stakeholder and subject matter experts.
- Influential – You seek to collaborate and work with cross functional partnerships to get the work done effectively.
- A problem solver – Your skills to diagnose challenges and issues, develop innovative business solutions, and assess risks and opportunities that may affect the business have been put to good use.
We value lived experience, so if you are interested in this role, we encourage you to apply even if you feel your skills don't perfectly align with those listed.
The salary range for this role is $49,700 to $74,500 annually. Base pay offered may vary depending on factors such as relevant qualifications, skills, previous experience, and internal equity. As part of our total rewards package, employees may also be eligible for our annual incentive program, subject to program eligibility requirements.
Why You'll Love Working Here:
A career at Vancity is more than just a job, you're joining a tradition of change-makers who are creating lasting change for our communities. Beyond base pay, we offer a comprehensive total rewards package to ensure our employees are empowered to thrive:
- Living Wage Employer: We're the largest private-sector Living Wage Employer in Canada and consistently ranked among Canada's Top Employers
- Customizable Benefits: Permanent employees receive flexible benefit packages that can be tailored annually to meet evolving needs
- Generous Vacation: New employees start with 3–4 weeks of vacation per year, with additional days earned over time
- Extra Stat Holidays: In addition to BC's 11 statutory holidays, we offer 2 extra days, plus care days for personal or family illness
- Immediate Health Coverage: Health and dental benefits begin on your hire date, with three levels of coverage to choose from
- Defined Benefit Pension: Our retirement plan provides a guaranteed income for life, recognizing that retirement looks different for everyone
Vancity Talent Programs:
Vancity supports an inclusive hiring process for candidates who self-identify as Indigenous, Black, or Trans. With special permission from the BC Human Rights Commissioner, this initiative provides access to career development opportunities, prioritized job screening, and feedback. Any information you choose to share will be stored securely and used only for recruitment and career development connected to this initiative, in line with the BC Personal Information Protection Act (PIPA). For details, please see our dedicated Talent Programs job posting.
At Vancity we're committed to creating a welcoming and inclusive workplace to help our people and communities thrive and prosper. Diversity in our workforce is integral so that we can truly represent, understand and respond to our community needs and deliver on our member experience.
We are also committed to an inclusive, barrier-free and accessible recruitment experience for all candidates. If you require any accommodations or support at any stage of the recruitment process (including the application stage), we encourage you to let us know by contacting our Talent Acquisition team at We're here to work with you to ensure your needs are met promptly and effectively. All requests will be handled with the utmost respect and confidentiality, so you can participate fully in the process.
