Assistant Property Manager

5 days ago

Kelowna BC VY M, Canada Callahan Property Group Ltd Full time

Callahan Property Group Ltd., one of Kelowna's largest property developers and managers, is seeking an Assistant Property Manager to join a dynamic and growth-oriented industry leader. This role will report to the Sr. Property Manager and will be an integral part of the commercial & residential property management team at our Kelowna office.

About the Role

The position will be primarily responsible to provide administrative support for various activities associated with the Property Manager's commercial and residential property portfolio. The candidate will excel in customer service, have strong organizational and time management skills and excellent interpersonal and communication abilities. You are the individual that keeps the Property Manager organized and tenants supported. You are a key representative of our brand and provide superior customer service.

What You Will Be Responsible For

You will be responsible for property management administration, tenant & supplier communication, maintenance coordination, and property expense management. Below are some of the finer details of the role:

  • Respond to tenant & supplier inquires and requests.
  • Prepare property incident reports and coordinate repairs.
  • Coordinate and manage building and property maintenance activities and site inspections.
  • Prepare and administer various property management documents, agreements and reports.
  • Enforce rental agreement, Residential Tenancy Act and Manufactured Home Park Tenancy Act terms and conditions.
  • Maintain property management records, files & databases.
  • Conduct regular market research.
  • Administer property expenses.

About You

You have a recognized certificate from an administrative program combined with a minimum of two years of administrative or paralegal experience. Experience in commercial/residential property management is preferred.

Your skills include:

  • Working knowledge of administrative duties associated with property management and basic accounting principles.
  • Strong customer service that addresses tenant & supplier needs and fosters a positive experience.
  • Proficient in using technology including experience working in a Microsoft environment (Word, Excel, Outlook). The ability to learn new computer programs quickly and easily. Spectra experience would be an asset.
  • Strong understanding of the BC Residential Tenancy Act and Manufactured Home Park Tenancy Act.
  • A self-starter with the ability to be proactive, efficient and detail oriented to ensure accurate resources are available for review within tight timeframes and simultaneously manage several projects.
  • Excellent written and verbal communication skills.
  • Strong analytical skills with attention to accuracy and detail.
  • Proven ability to problem solve, make decisions and exercise good judgment.

Your qualities include:

  • Professional and positive image through demonstrated initiative, integrity, personal awareness & exercising confidentiality in all areas of performance.
  • Team player with strong interpersonal skills who works effectively with colleagues in terms of input, sharing of ideas and working to achieve common goals.
  • Strong work ethic who demonstrates accountability and is motivated to achieve results.
  • Advocate and communicate a positive image of the company both internally and externally.

How to Join the Team

If you are looking to be a part of a results-oriented team in a dynamic industry, please apply here or through our website career page. We thank all applicants for their interest in this position, however, only candidates who are selected for an interview will be contacted.

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