Maintenance Coordinator

POSITION SUMMARY
The Maintenance Coordinator is a key role supporting the effectiveness, organization, and cost control of the maintenance function at Blue Mountain Plastics Recycling. Working closely with the Plant Manager and Maintenance Manager, this position is responsible for coordinating maintenance activities, managing purchase orders, supporting preventive maintenance planning, and ensuring accurate maintenance data and documentation.
 
This role plays a critical part in maintaining equipment reliability, minimizing downtime, and supporting safe, efficient plant operations. The Maintenance Coordinator will also support the daily use and administration of the FiiX Computerized Maintenance Management System (CMMS) to track maintenance activities, assets, and inventory.
 
RESPONSIBILITIES
 
Purchase Order & Maintenance Spend Management

Own and manage the full purchase order (PO) process for maintenance materials, parts, and services
Create, track, and reconcile maintenance POs, ensuring accuracy and timely processing
Obtain quotes, coordinate pricing, and manage lead times with vendors and service providers
Ensure all maintenance purchases align with approved budgets and internal controls
Resolve invoice discrepancies and support month-end and audit requirements
Maintain accurate records of maintenance spend and supplier documentation

Maintenance Coordination & CMMS Administration

Support the daily administration of the FiiX CMMS, including work order entry, tracking, and closure
Ensure maintenance work orders are properly documented, coded, and completed
Assist in building, reviewing, and maintaining preventive maintenance (PM) programs
Support scheduling and planning of preventive and corrective maintenance activities
Periodically audit CMMS data for accuracy, structure, and compliance

Parts, Inventory & Vendor Coordination

Monitor maintenance parts inventory and initiate replenishment as required
Coordinate with the maintenance team to ensure parts availability for planned work
Maintain organized records of spare parts, equipment, and vendor information
Coordinate contractors and external service providers for maintenance and shutdown work

Reporting, Analysis & Continuous Improvement

Support maintenance reporting related to downtime, PM compliance, and recurring equipment issues
Assist with root cause analysis documentation for repeated failures and breakdowns
Identify trends in maintenance data and escalate findings to the Maintenance Manager and Plant Manager
Support continuous improvement initiatives related to reliability, cost control, and asset performance

Safety & Documentation Support

Follow all BMPR safety policies and procedures at all times
Support maintenance-related SOPs, procedures, and documentation
Maintain a visible presence on the production floor to support coordination between maintenance and operations

EDUCATION/SKILLS/EXPERIENCE
 
Required

3–5 years of experience as a Maintenance Coordinator or in a similar maintenance planning/administrative role
Previous experience in a manufacturing environment (industrial or process manufacturing required)
Strong experience with purchase order management and maintenance procurement
Experience working with a CMMS (experience with FiiX is an asset but not required)
Strong organizational, time management, and prioritization skills
Proficiency with Microsoft Office (Excel, Word, Outlook)
Strong communication and interpersonal skills

Preferred / Assets

Experience in a recycling, plastics, or heavy industrial environment
Basic mechanical or electrical knowledge to support maintenance planning and parts identification
Experience supporting preventive maintenance programs and reliability initiatives
Familiarity with vendor management and contractor coordination

WORKING ENVIRONMENT AND PHYSICAL DEMANDS

Combination of office-based administrative work and time spent on the plant floor
Frequent walking throughout the facility, including stairs and uneven surfaces
Occasional bending, kneeling, and standing for extended periods
Exposure to manufacturing conditions including noise, dust, and varying temperatures
PPE such as safety footwear, safety glasses, and hearing protection is required

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