Project & Maintenance Coordinator

2 weeks ago

Fall River, Canada Leasehold Improvements Inc. Full time

Project & Maintenance Coordinator

Location: HRM

Reports To: Operations Manager

Employment Type: Full-time

Job Overview:
Key Responsibilities:
Maintenance Management:

- Respond to incoming maintenance requests from customers and determine the best course of action.
- Schedule and dispatch technicians for maintenance tasks, ensuring timelines are met.
- Schedule sub-trades for maintenance jobs
- Coordinate recurring maintenance schedules (e.g., weekly, monthly, preventative maintenance).
- Follow up on scheduled tasks to ensure completion.
- Request purchase orders (POs) from clients or stakeholders when necessary.

Construction Support:

- Schedule sub-trades for maintenance and construction projects as required.
- Submit and manage building permits for various projects, ensuring compliance with regulations.
- Ensure project documentation, including contracts, permits, and reports, is accurate and up to date.
- Follow up on scheduled work to ensure completion.
- Request purchase orders (POs) from clients or stakeholders when necessary.

Communication & Coordination:

- Arrange quotes and estimates for requested maintenance and construction tasks.
- Serve as the primary point of contact between clients, technicians, and subcontractors, providing updates and resolving inquiries.
- Update customers when tasks or projects are completed, sharing detailed reports as needed.

Reporting & Documentation:

- Collect and verify site visit and maintenance reports from technicians, ensuring proper documentation.
- Maintain organized records of work orders, reports, and client communications.
- Utilize digital tools to manage scheduling, reports, and client updates.

Process Improvement:

- Ensure client portals are updated with the latest project and maintenance information.
- Monitor and refine workflows to enhance efficiency in task management and reporting.

Other Duties:

- Provide administrative support for construction and maintenance teams as needed.

Qualifications:

- Proven experience in project coordination, maintenance scheduling, or a related role.
- Strong organizational skills with a keen eye for detail.
- Excellent verbal and written communication skills.
- Proficiency in scheduling tools, project management software, and Microsoft Office Suite.
- Ability to manage multiple tasks and deadlines in a dynamic environment.
- Familiarity with building permits and regulatory requirements is an asset.
- Experience in the construction or property maintenance industry is preferred.

Key Competencies:

- Problem-Solving: Ability to evaluate requests and determine efficient solutions.
- Time Management: Effectively prioritize tasks to meet deadlines.
- Team Collaboration: Work closely with technicians, subcontractors, and clients to ensure smooth project execution.
- Customer Service: Maintain a professional and approachable attitude with customers and stakeholders.

Work Conditions:

- Office-based
- May require after-hours communication in case of urgent maintenance requests.

Pay: $50,000.00-$65,000.00 per year

**Benefits**:

- Casual dress
- Dental care
- Disability insurance
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- Vision care

Flexible language requirement:

- English not required

Schedule:

- Day shift
- Monday to Friday
- No weekends

Work Location: In person

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