Procurement Technician

4 days ago

Ottawa, Ontario, Canada EBC INC Full time

Under the supervision of the Procurement Manager, you will be responsible for carrying out tasks requiring a high degree of accuracy in order to ensure the proper processing of purchase order invoices, in accordance with the established Purchasing Protocol. You will also be responsible for supporting project management teams in tracking financial commitments and equipment rentals on construction sites.

Management of Work Orders and Supplier Invoices

  1. Obtain and verify delivery slips for each project;

  2. Track the receipt of work orders and invoices against the relevant purchase order, in accordance with the established Protocol;

  3. Ensure that invoiced rates comply with the agreement established with the supplier and notify the Buyer and/or the supplier when this is not the case;

  4. Collaborate with the responsible Buyer to adjust purchase orders;

  5. Follow up on invoice approvals with project teams under your responsibility on a weekly basis;

  6. Prioritize the payment of invoices from key suppliers for Operations, in accordance with agreements established by Procurement;

  7. Generate supplier billing reports for project management teams upon request.

Management of Concrete Delivery Tickets

  1. Obtain all delivery tickets from the construction site and/or supplier associated with a concrete supply invoice;

  2. Verify that invoiced rates comply with the agreement established with the supplier;

  3. Enter concrete tickets into the Aggregates system, provide the entry report to the project management teams for approval, and forward the signed report to accounting for supplier payment.

Management of Equipment Rentals

  1. Track the status of equipment rentals in the database with the construction site;

  2. Update the database based on information received from the site;

  3. Ensure required documentation is collected for each piece of rented equipment, either from the site and/or the supplier, as appropriate;

  4. Notify the Buyer of extended rentals on an as-needed basis so they can increase the purchase order commitment accordingly.

Management of Financial Commitments

  1. On a monthly basis, generate a list of ongoing commitments from the accounting system;

  2. Adjust the commitment balances of purchase orders according to the instructions of the Buyer and/or the Project Management team;

  3. Verify the data related to payment requests for the projects under your responsibility;

  4. Perform any other related tasks.

Performance Expectations for the Role

  1. Ensure weekly follow-up on invoices to guarantee prompt payment;

  2. Be proactive in delivering outstanding service to project management teams;

  3. Act as an ambassador for the Purchasing Protocol with suppliers and project management teams.

Requirements
  • 2-4 years' relevant experience;
  • Willingness to develop skills in - Construction Procurement and Procurement.
Benefits
  • Competitive salary;
  • 4 weeks of annual vacation;
  • Complete group insurance program upon entry (health and dental components paid by the employer);
  • Group RRSP with employer contribution to a Deferred Profit Sharing Plan (DPSP);
  • 24-hour access to a virtual doctor (telemedicine);
  • Training and development programs;
  • Employee assistance program;
  • Active social club and health and wellness committee;
  • Diverse, innovative, and stimulating environment;
  • A company built on values of respect; integrity, and a job well done;
  • Firm recognized as one of Canada's Best Managed Companies.
  • Corporate clothing program

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