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Legal Assistant and Front Desk Coordinator, Real Estate
2 weeks ago
With offices in London, Toronto, Strathroy and Kitchener, Lerners provides a full range of legal services throughout Southwestern Ontario. Lerners maintains an attractive work environment with excellent support services and state-of-the-art technology. Lerners' employees enjoy a fast-paced work environment and a supportive, collegial culture. Our positions are best suited to individuals who take pride in their work and understand the importance of exceptional client service.
Lerners is seeking a Legal Assistant and Front Desk Coordinator to support the Real Estate & Land Development and Business Law practice groups in the Strathroy, Ontario office. The ideal candidate will have over two (2) years of experience working in a similar position. This is an on-site position and requires five (5) days a week in office.
Primary responsibilities
- Opening and closing files.
- Conducting conflict searches and opening and closing files.
- Organizing retainer and privacy documents.
- Detailed file organization - paper and electronic filing.
- Preparing accounts, depositing cash receipts, paying invoices, collection of accounts receivable.
- Drafting correspondence and reporting letters.
- Communicating with clients, counsel and third parties.
- Ordering title and off-title searches, corporate searches and municipal reports when deals are firm.
- Ordering payout statements on sale and mortgage files.
- Finalizing reports to clients and financial institutions.
- Following up on undertakings and outstanding items on files.
- Maintaining lawyer calendar(s) and an effective BF system.
Reception:
- Greet clientele and firm members at reception, ensuring welcoming hospitality and directing visitors to the appropriate location.
- Answer and forward calls and transfers to appropriate staff or departments and provide basic and accurate information in-person and via phone/email.
- Ensure reception and boardroom areas remain tidy and presentable including all stationary, documentation, and materials.
- Assist with orders and deliveries.
- Other tasks as assigned.
Qualifications
- Strong customer service and troubleshooting skills.
- 2 or more years of experience as a Legal or Administrative Assistant, or equivalent combination of education and relevant work experience preferred.
- Ability to work independently as well as in a team environment.
- Strong organizational and time management skills.
- Ability to multitask and meet deadlines.
- Strong work ethic with a positive attitude towards others.
- Excellent verbal and written communication skills.
- Experience using OBR, eCore, MinuteBox, ACL, Document Management Systems, Outlook, Word, Excel, iManage Closing Folders, Kofax an asset.
- Experience with and understanding of Teraview requirements with respect to title and Unity/Conveyancer matters an asset.
- First Aid/CPR/AED Training certificate an asset.
How to Apply:
Interested candidates should submit an application including an updated resume and cover letter to our career portal. Only candidates who have been selected for an interview will receive a response.
Benefits of Working at Lerners:
Working at Lerners is both challenging and rewarding.
Our skilled Learning and Development team provides training and continued support to all firm members. Lerners is proud to offer a competitive salary and benefits package:
Salary:
Target Hiring Range: $40, $51,145.79
Commensurate with skill level, years of experience, and aligned with internal and market equity.
Benefits:
- Health, Extended Health, Dental and Vision Care
- LTD insurance
- Life insurance
- Parking/Transit reimbursement
- RRSP matching program
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Eligibility for salary adjustments and/or performance-based incentive bonuses
- Paid Volunteer Time
- Referral Bonus
- Employee Assistance Program
