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Senior Administrative Coordinator

1 day ago

Vancouver BC VB N, Canada CPA BC Full time

Position:Senior Administrative Coordinator

Reports To:Manager, Professional Development Operations

Contract Type:Indefinite, Full Time

The Chartered Professional Accountants of British Columbia (CPABC) is seeking a dynamic, results-driven individual with excellent attention to detail for the position of Senior Administrative Coordinator. We are proud and honoured to have been recognized as one of BC's Top Employers for a sixth consecutive year in 2025. Come join a collaborative network of like-minded professionals and take the first step towards an exciting opportunity by applying to theposition.

Job Summary

The Senior Administrative Coordinator supports the delivery and execution of our virtual and in-person Professional Development (PD) programs. This role is responsible for coordinating scheduling, instructor communications, venue logistics, and documentation processes. Working under the guidance of the Manager, Professional Development Operations, the Senior Coordinator ensures smooth operations and a high-quality experience for instructors, participants, and stakeholders.

Key Responsibilities:

Program and Speaker Coordination & Planning

  • Collaborate with the Manager, PD Operations and Administrator, PD to schedule PD programs across various delivery formats, confirming availability, seminar content updates and speaker bios.
  • Assist with scheduling and logistical planning for executive programs.
  • Liaise with other CPA provincial bodies to coordinate shared course offerings, support scheduling and ensure consistent delivery.
  • Manage venue coordination for in-person PD and executive programs, including booking, setup, and vendor liaison.

Instructor & Program Support

  • Prepare and issue instructor contracts for all courses and PD events (i.e. Executive Programs, conferences, in-house and external training, etc.).
  • Coordinates in-house seminars from initial inquiries, planning and scheduling, drafting contracts and confirmation letters, event delivery, invoicing and post-event follow up.

Virtual Seminar Monitoring & Hosting and On-Site Administration

  • Host live webinars via Zoom, including setup of meeting configurations and providing technical support to instructors.
  • Monitor virtual live sessions, including housekeeping announcements, introducing instructors, tracking attendance, launching polls, and assisting participants as needed.
  • On site administration - Sets up registration table, projectors and other AV equipment; checks on proper room set-up and accurate signage; trouble shoots any problems the instructor might encounter; addresses requests by attendees with the venue; at the end of the day returns to the venue and "close up" (take down projectors, banner, store leftover material).

Tool Implementation & Documentation

  • Work with new scheduling tools and maintain and update supporting documentation for departmental tools and resources, including user guides and operational checklists.
  • Support the development, maintenance, and revision of instruction manuals, process documentation, and operational checklists to ensure accuracy and usability
  • Assist with editing and formatting PD Working Group (PDWG) course materials.

Administrative & Financial Support

  • Assist with the processing of PD-related invoices, ensuring accuracy and timely submission.
  • Support the reporting of partnership course registrations and related financial reporting
  • Other duties and responsibilities as assigned from time to time by the Manager, Professional Development Operations.

Key Requirements:

Knowledge and Experience

  • Three (3) plus years of experience in Program Coordination, Operations, or Administrative Support.

Demonstrated Skills and Abilities

  • Strong organizational and multitasking skills.
  • Ability to work collaboratively as part of a team and independently with minimum supervision;
  • Intermediate proficiency with MS Office, in particular Word, Excel, PowerPoint and Outlook.
  • Comfortable adapting to changing tasks and project requirements.
  • Excellent interpersonal, communication and presentation skills, both verbally and written;
  • A high degree of tact, diplomacy, and professionalism.
  • Meticulous attention to detail, refined organizational and time management skills.
  • Proven self-starter and team-builder with the ability and aptitude to self-motivate and take initiative with little supervision or direction.
  • Proven ability to prioritize competing requirements and deadlines under pressure.

Preferred Knowledge, Experience, Skills and Abilities

  • Bachelor's degree or post-secondary qualification in Business Administration, Education, Event Management, or a related discipline would be an asset.

The starting annual salary for this position is between $59,400.00 and 70,550.00 per annum, based on candidates' qualifications, experience, and internal parity. Exceptions may be considered with further review.

If this job outline describes you, we encourage you to apply through our online Careers Portal. We thank all candidates who respond; however, only those selected for an interview will be contacted.

Why join our team? CPABC offers an entrepreneurial environment with a competitive compensation package. At CPABC, our values guide how we work together and make decisions every day:

  • Integrity: We do the right thing and inspire trust
  • Inclusivity: We embrace differences and thrive together
  • Forward-Thinking: We envision tomorrow and act with purpose today
  • Social Responsibility: We protect the public interest and strengthen our communities

About CPABC

The Chartered Professional Accountants of British Columbia (CPABC) is the training, governing, and regulatory body for over 40,000 CPA members and 6,000 CPA students and candidates. CPABC carries out its primary mission to protect the public by enforcing the highest professional and ethical standards and contributing to the advancement of public policy. CPAs are recognized internationally for bringing superior financial expertise, strategic thinking, business insight, and leadership to organizations. CPABC is proud to have been presented with a sixth consecutive BC Top Employer award in 2025.