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Mechanical Project Coordinator
2 weeks ago
Job Description:
Jayden's Mechanical is an industry leader in plumbing, heating, and electrical services across Southwestern Ontario. We're a privately owned and rapidly growing company built on a foundation of quality workmanship, exceptional service, and a commitment to our people and communities.
We're seeking a Mechanical Project Coordinator to join our Commercial Projects team. This role provides vital administrative, estimating, and organizational support to ensure our projects run smoothly from pre-construction through close-out. The ideal candidate is detail-oriented, proactive, and thrives in a fast-paced, team-focused environment.
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Responsibilities include (but are not limited to):
- Support Project Managers in coordinating all aspects of commercial mechanical projects from tender through completion.
- Assist with estimating activities, including take-offs, gathering supplier quotes, preparing bid documentation, and organizing tender submissions.
- Track and update pricing, change orders, and scope adjustments throughout the project lifecycle.
- Prepare and maintain project documentation, including schedules, budgets, purchase orders, submittals, and RFIs.
- Coordinate procurement and material tracking to ensure timely delivery and cost accuracy.
- Maintain organized project files, drawings, and correspondence in both digital and physical formats.
- Schedule and record project meetings, distribute minutes, and monitor follow-up actions.
- Support communication between clients, subcontractors, vendors, and internal departments.
- Collaborate with accounting and project management teams to support job costing, progress billing, and reporting.
- Monitor project progress, identify potential scheduling or documentation issues, and assist in resolving them.
- Provide general administrative and coordination support to the Commercial Projects department as needed.
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Qualifications Include:
- 2–4 years of experience in construction, mechanical, estimating, or project coordination (commercial or industrial preferred).
- Strong organizational, multitasking, and communication skills with keen attention to detail.
- Experience assisting with tender submissions, material take-offs, or pricing breakdowns considered an asset.
- Proficiency in Microsoft Office and/or Google Workspace; familiarity with estimating or project management software preferred.
- Understanding of construction documentation such as submittals, drawings, RFIs, and change orders.
- Ability to collaborate effectively with multiple departments and manage competing priorities in a deadline-driven environment.
- A positive, professional, and solutions-oriented attitude.
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What We Offer:
- We offer highly competitive compensation based on experience and qualifications, including a comprehensive employee benefits package and a Group RRSP matching program.
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We're seeking career-minded professionals who are eager to grow with a dynamic and expanding organization.
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Apply Today:
Please submit your application to
We thank all applicants for their interest; however, only those selected for our pre-screening process will be contacted.
Note only those candidates selected for our pre-screen process will be contacted
Job Type: Full-time
Pay: $50,000.00-$75,000.00 per year
Benefits:
- RRSP match
Experience:
- construction project management: 2 years (preferred)
Work Location: In person
