Coordinator, Communications and Events

Job ID

73527

Job Title

Coordinator, Communications and Events

Regular/Temporary

Regular

Location

David Braley Health Sci Centre

Open Date

12/19/2025

Job Type

Continuing

Close Date

01/07/2026

Employee Group

Unifor Unit 1, Staff

Favorite Job

Department

Family Med

Full/Part Time

Full-Time

Salary Grade/Band

Grade 6

Salary Range

$ $36.83 (hourly)

Existing Vacancy

Hours per Week

35

Target Number of Openings

1

Job Code

JD0298

Posting Details

Schedule

Monday to Friday, from 8:30 am to 4:30pm

Education Level

2 year Community College diploma in Event Management, Marketing, or related field.

Career Level

Requires 3 years of relevant experience.

JD

JD00298

Anticipated start date

January 19, 2026

Type

This posting is for a new vacancy

Job Description

Title: Coordinator, Communications and Events

Unit/Project Description:

The Education Enterprise within the Department of Family Medicine supports the operational and academic activities of one of McMaster's largest and most distributed departments, comprising over 240 staff, 1,500 faculty, and nine teaching sites serving 200 residents, more than 650 other health‑professional learners, and over one million patients across southern and south‑central Ontario. As the expansion of our Family Medicine program

continues —with more than 125 residency admissions annually and increasing complexity across distributed training sites—the unit ensures coordinated communication, efficient logistics, and effective knowledge sharing to uphold high‑quality educational experiences.

The Coordinator, Communications and Events contributes to this mission by developing program‑focused communications, promoting Family Medicine education, and planning departmental and community engagement events. This role strengthens stakeholder connections, supports the visibility of Family Medicine's nationally and internationally recognized teaching and research programs, and ensures consistent, accessible communication across the Education Enterprise as its programs continue to grow and evolve.

Job Summary:

Reporting to the Managing Director, Education Enterprise, the Coordinator, Communications and Events will be responsible for developing, planning, implementing and evaluating various departmental and community engagement events and activities.

Purpose and Key Functions:

• Develop and implement marketing and community engagement strategies to promote existing and new services, activities and events.
• Develop, cultivate, and maintain relationships with various groups and stakeholders.
• Plan and coordinate a variety of events and activities such as conferences, seminars, meetings and workshops.
• Act as first point of contact for events and activities to internal and external partners.
• Provide recommendations for future communication strategies and events.
• Collaborate with staff to plan and implement events and communication projects.
• Provide recommendations on the suitability of space, venues, and set up for various events.
• Provide event management advice to others.
• Coordinate the use of all facilities and meeting space within the department. Ensure that venues are booked, setup, cleaned, and that food service, and equipment rentals are provided.
• Develop and distribute evaluation surveys to various participants and stakeholders.
• Review and use survey feedback to assess and improve future events and activities.
• Prepare estimates of time and resources required for various events.
• Prepare briefing reports after each event which includes reporting event revenues and expenses for discussion with various stakeholders.
• zather, compile and summarize information from a variety of sources and documents and prepare reports for review.
• Monitor and reconcile event costs and verify the accuracy of all expenses incurred.
• Compile and prepare information to be used for the annual event planning schedule.
• Attend events to monitor arrangements and ensure the smooth functioning of all activities.
• Receive and respond to issues that arise during events.
• Generate a variety of ad-hoc reports and summarize data for review.
• Determine the number of volunteers required to staff an event and coordinate how they will be used to operate events.
• Liaise with facilities personnel and suppliers of contracted services to ensure that all services agreed to have been provided.
• Write and disseminate a variety of materials such as announcements and promotional information in print and electronic formats.
• Create and update content on department website.
• Respond to inquiries that are specific in nature and require a thorough knowledge of program products and services.
• Develop presentations and present information at a variety of events.
• Coordinate the calendar of supervisor and others and resolve scheduling conflicts.
• Source pricing information and order and maintain an inventory of materials and supplies.
• Update, verify, and maintain information in a variety of databases and spreadsheets.
• Assemble, copy, collate, and distribute information and packages.
• Attend and participate in meetings.

Supervision:

• Ensure adherence to quality standards and procedures for short-term staff and volunteers.
• Provide orientation and show procedures to others.

Requirements:

• 2 year Community College diploma in Event Management, Marketing, or related field.
• Requires 3 years of relevant experience.

Additional Information:

Our main office is located at the David Braley Health Science Centre:

• Our central address is in downtown Hamilton at 100 Main St. W, and it is accessible via public transit.
• Our central team is located on level 2, which is wheelchair accessible.
• Gender-inclusive public washrooms are available on site.

The Department of Family Medicine also recognizes the impact of leaves (e.g. family care or health-related) that may have had an impact on your career path. You are welcome to share this information with us, and it will be considered when assessing your application in full to ensure an equitable approach.

If a different interview format is more accessible for you, please indicate this in your application. The Department of Family Medicine also recognizes the impact of leaves (e.g. family care or health-related) that may have had an impact on your career path. You are welcome to share this information with us, and it will be considered when assessing your application in full to ensure an equitable approach.

How To Apply

To apply for this job, please submit your application online.

Employment Equity Statement

McMaster University is located on the traditional territories of the Haudenosaunee and Mississauga Nations and within the lands protected by the "Dish With One Spoon" wampum agreement.

The diversity of our workforce is at the core of our innovation and creativity and strengthens our research and teaching excellence. In keeping with its Statement on Building an Inclusive Community with a Shared Purpose, McMaster University strives to embody the values of respect, collaboration and diversity, and has a strong commitment to employment equity.

The University seeks qualified candidates who share our commitment to equity and inclusion, who will contribute to the diversification of ideas and perspectives, and especially welcomes applications from indigenous (First Nations, Métis or Inuit) peoples, members of racialized communities, persons with disabilities, women, and persons who identify as 2SLGBTQ+.

As part of McMaster's commitment, all applicants are invited to complete a confidential Applicant Diversity Survey through the online application submission process. The Survey questionnaire requests voluntary self-identification in relation to equity-seeking groups that have historically faced and continue to face barriers in employment. Please refer to the Applicant Diversity Survey - Statement of Collection for additional information.

Job applicants requiring accommodation to participate in the hiring process should contact:

• Human Resources Service Centre at ext. 222-HR , or
• Faculty of Health Sciences HR Office at ext. 22207, or
• School of Graduate Studies at ext. 23679

to communicate accommodation needs.

Hybrid Work Language

To ensure an ongoing and vibrant University community that meets the needs of our students, staff and faculty and supports the University mission, ability to work on-site continues to be a requirement for most University positions. The University is supportive of exploring flexible work arrangements that effectively balance operational needs and employee interests.

Interview Experience

At McMaster University, we believe in a comprehensive and inclusive interview process. Our interview methods encompass a variety of approaches that allow our hiring teams to provide a flexible and accessible experience for engaging with our candidates. Throughout your recruitment process at McMaster, you may be requested to participate in a variety of formats, that may include in-person, virtual or recorded interviews. If you have any questions as you move through the hiring process, please reach out to or the HR contact associated with your position of interest.

AI Statement

McMaster and its third-party partners may use AI tools to screen, assess, or select applicants during the hiring process. Please note that currently our recruitment platform does not use AI nor is it part of our current recommended recruitment process.