Specialist, Student Events

1 week ago

Edmonton Alberta TGJ Canada University of Alberta Students' Union Full time $40,000 - $60,000 per year

JOB SUMMARY

The Specialist, Student Events is responsible for assisting in the coordination and operational delivery of a variety of programming and events on campus. This role will report to the Manager, Orientation & Events.

ROLES AND RESPONSIBILITIES

  • Coordinate select organization-wide internal events within the Horowitz Events Centre, as assigned by the Manager, Orientation & Events. This includes assisting in the management of the booking calendars for the venues, creating client orders for catering and hospitality services, producing accurate quotes and event orders, encompassing facility fees, equipment fees, staffing costs and food costs, etc.
  • Assist in the planning, execution, and assessment of Students' Union programming and special events including, but not limited to: Week of Welcome, New Student Orientation, Campus Cup, AntiFreeze, Movie Nights, SUBstage Sessions, and other events hosted by UASUevents.
  • Be responsible for the creation, maintenance, and reconciliation of event ticketing for internal events.
  • Be responsible for aspects of event management of various internal events, including: logistics, promotions, same-day coordination, and assessment.
  • Support partnerships with student groups and campus partners, focusing on event coordination and logistics.
  • Support other events staff members in their responsibilities, as needed to ensure the success of the entire UASUevents portfolio.
  • Submit regular reports including monthly reports and project reports, and regularly participate in UASU and inter-organizational meetings.
  • Create and update a transition manual for the position.
  • Train within the Horowitz Events Centre in a variety of event roles.
  • Perform other job-related duties as required by the Manager, Orientation & Events and the Manager, Programming.

QUALIFICATIONS AND EDUCATIONAL REQUIREMENTS

  • A minimum two years of related post-secondary education, or an acceptable combination of education and experience.
  • Ability to work independently and as a contributing member of a team.
  • Ability and willingness to work with people in a respectful, diplomatic and credible manner.
  • Ability to work with students, staff, University faculty and administration with a dedication to providing excellent customer service
  • A valid Class 5 Alberta Driver's License
  • Computer skills, including proficiency with Microsoft Office and Google Suites applications, are a requirement. Experience with Mac operating systems, and Adobe Creative Cloud (Lightroom, Illustrator, and Photoshop) will be considered an asset.

PREFERRED SKILLS

  • Event Management
  • Project Management
  • Knowledge of the Students' Union
  • Experience with Social Media platforms and website content management are an asset
  • Experience in the arts and culture or entertainment industry will be considered an asset

WORKING CONDITIONS

  • 37.5 hours per week
  • Willingness and ability to work varying hours – including weekends and evenings.
  • Ability to lift 20 kilograms, and complete physical labour for at least 60 minutes to setup and tear-down event spaces
  • Work is primarily in-person on the University of Alberta North Campus.
  • This position is union exempt

  • Senior Manager, Horowitz Events Centre

    1 week ago

    Edmonton, Alberta, TGJ, Canada University of Alberta Students' Union Full time $90,000 - $120,000 per year

    This position offers a comprehensive benefits & retirement package, generous and flexible vacation benefits, as well as a great work-life balance opportunityThe University of Alberta Students' Union (UASU) is seeking an experienced and strategic leader to become the Senior Manager of the Horowitz Events Centre (HEC). The position provides high-level,...

  • Student Events Coordinator

    2 weeks ago

    Edmonton, Canada University of Alberta Full time

    **Department** Augustana - External Relations General **Hourly rate** $15.62 **Hours per week** 3-12 **Grade** 1 **Posted date** **Closing date** May 30, 2025 **Position Type** Part Time - Operating Funded **Description**: This position has an end date of April 30, 2026. **Location -** This role is in-person. Work primarily takes place at Augustana...

  • Student Awards and Financial Aid Specialist

    5 hours ago

    Edmonton, Canada NAIT Full time

    **Please Note: This is a temporary position ending on or before October 31, 2026, with the possibility of extension.** **Please Note: This posting may be used to fill multiple positions.** NAIT is seeking an enthusiastic, self-motivated, and experienced individual(s) with a passion for helping students achieve their post-secondary education goals. The...

  • Student Service Specialist

    4 days ago

    Edmonton, Canada University of Alberta Full time

    **Department** Office of the Registrar - Student Service Centre **Salary range** $60,299.77 to $83,456.99 **Hours per week** 35 **Grade** 10 **Posted date** September 11, 2024 **Closing date** September 22, 2024 **Position Type** Full Time - Operating Funded **Description**: This position is a part of the Non-Academic Staff Association (NASA). This...

  • UASUevents Media Team Volunteer

    2 days ago

    Edmonton, Alberta, TGJ, Canada University of Alberta Students' Union Full time $15,000 - $20,000 per year

    What's an event without a way to remember it? Join the Media Team to capture top notch photos and videos of the best events on campus. Gain experience and expand your portfolio by trying media capture in different settings - like inside Dewey's during a trivia night, or in the middle of quad in January. Plus try out diverse types of photography - like...

  • Candidate Experience Specialist Recruitment

    3 weeks ago

    Edmonton, Canada First Student Full time

    First for a reason: At First Student, we are a family of 60,000+ employees who take pride in safely transporting more than 5 million students and passengers to and from their destinations each day! Our family of brands include Transco, Total Transportation, Maggies Paratransit, and GVC II. Our employees are at the forefront of safety and innovation; they...

  • Candidate Experience Specialist Recruitment

    4 weeks ago

    Edmonton, Canada First Student Full time

    First for a reason: At First Student, we are a family of 60,000+ employees who take pride in safely transporting more than 5 million students and passengers to and from their destinations each day! Our family of brands include Transco, Total Transportation, Maggies Paratransit, and GVC II. Our employees are at the forefront of safety and innovation; they...

  • Executive Coordinator

    7 days ago

    Edmonton, Alberta, TGJ, Canada University of Alberta Students' Union Full time $60,000 - $80,000 per year

    ABOUT THE STUDENTS' UNIONThe University of Alberta Students' Union (UASU) is the official student-run organization for undergraduates at the University of Alberta. We aim to improve the undergraduate student experience through the services, events and spaces that we provide.  We also advocate on behalf of students within the university community, and to all...

  • Candidate Experience Specialist Recruitment

    7 days ago

    Edmonton, Alberta, Canada First Student Full time $60,000 - $90,000 per year

    First for a reason:At First Student, we are a family of 60,000+ employees who take pride in safely transporting more than 5 million students and passengers to and from their destinations each day Our family of brands include Transco, Total Transportation, Maggies Paratransit, and GVC II. Our employees are at the forefront of safety and innovation; they...

  • Events Specialist

    1 week ago

    Street Northwest, Edmonton, Alberta, Canada, TG B University Hospital Foundation Full time $60,000 - $90,000 per year

    Our Background   At the University Hospital Foundation, we want to help people live longer, and better – especially those who would benefit from a new form of treatment, or life-saving surgery.     As agents of hope, we boldly seek solutions to seemingly insurmountable challenges, matching the determination and purpose-driven intensity of the...