Office Manager

OFFICE MANAGER – Full Time

Quantum Industrial Solutions (QIS) – Prince George, BC

40 hours/week | On-site | Permanent

Quantum Industrial Solutions is a fast-growing infrastructure rehabilitation contractor specializing in industrial coatings, SIPP linings, and trenchless technologies across Western Canada. We are looking for a full-time Office Manager who can take charge of the office, create order, and support operational excellence as we scale.

This is not a receptionist job.

This is a high-responsibility operational role for a person who thrives in a fast-paced environment and can keep a busy construction office running smoothly end-to-end.

What You'll Own

You are the central command point for the office. Your responsibilities include:

Office Operations

• Run the front office: phones, email inboxes, scheduling, meeting coordination.
• Organize travel, hotels, flights, and logistics for crews and management.
• Oversee all incoming and outgoing mail, shipments, equipment deliveries.
• Maintain a clean, organized, well-run office environment.

Administrative & Operational Support

• Support project managers with documents, formatting, printing, and data input.
• Prepare and track POs, packing slips, supplier forms, safety documents (as needed).
• Manage order confirmations and vendor communications.
• Coordinate onboarding paperwork and training scheduling for new staff.

Communication & Coordination

• Ensure timely, professional communication internally and with clients and suppliers.
• Route quote requests, information inquiries, and scheduling updates to the right people.
• Maintain visibility on all active office tasks and ensure nothing slips through the cracks.

Process & Systems

• Maintain organized digital files using SharePoint and Teams.
• Improve office systems, workflows, and administrative efficiency.
• Monitor and enforce office standards, policies, and documentation requirements.

What You Bring

The right candidate brings structure, discipline, and confidence.

Required

• Proven experience in office management or administration

(construction, industrial services, or trades environment strongly preferred).

• Strong email, phone, and written communication skills.
• High level of organization and ability to manage competing priorities.
• Confidence and professionalism dealing with employees, clients, and vendors.
• Microsoft 365 proficiency (Outlook, Teams, SharePoint, Word, Excel).
• AI integration into systems, process
• Ability to work independently, take ownership, and keep the office running without constant direction.

Preferred

• Experience supporting field crews or project managers.
• Familiarity with purchase orders, project files, safety documentation, or job-costing support.
• Exposure to AR/AP or basic bookkeeping (not required, but an asset).

Who You Are

• Assertive, not passive.
• Detail-oriented and highly dependable.
• Capable of managing a steady workflow without being overwhelmed.
• Takes initiative to identify and fix inefficiencies.
• Enjoys building structure in a growing company.
• Thrives in a role where the office feels "yours."

What We Offer

• Competitive salary: $58,000–$78,000 per year (depending on experience).
• Benefits program.
• A stable, long-term position in a company that is expanding across Western Canada.
• A leadership team that values excellence, organization, and accountability.
• Opportunities for growth as QIS scales into a national infrastructure company.

How to Apply

Send your resume and a brief introduction to:

Subject line: Office Manager Application – [Your Name]

Job Types: Full-time, Permanent

Pay: $30.15-$40.00 per hour

Expected hours: 38 – 50 per week

Benefits:

• Dental care
• Extended health care
• Paid time off
• Vision care

Work Location: In person