Junior Accounting

Position Summary:

The ideal candidate should have an accounting background and a basic understanding of a company's books and records. They should have working knowledge of ERP systems, preferably NetSuite, and be proficient in Microsoft Office (Excel, Word, and Outlook).

As an Accounts Payable (AP) Clerk, the candidate will be responsible for the accurate and timely processing of accounts payable transactions across multiple departments and entities within the organization. This role requires strong organizational skills, keen attention to detail, and the ability to collaborate effectively with internal teams and external vendors. The AP Clerk plays a key role in maintaining financial accuracy and supporting the smooth operation of a multi-entity organization.

Please note that Excel proficiency will be tested as part of the interview process.

Key Accounting Responsibilities:

• Assist with daily and month-end accounting processes such as balance sheet account reconciliations, including intercompany accounts
• Perform bank deposits
• Reconcile bank accounts and credit card statements
• Maintain various accounting schedules (Prepaids, Accruals, Fixed Assets, etc)
• Assist with preparation of monthly Financial Statements
• Perform other/add-hoc office and accounting administration tasks as assigned.

Invoice Management:

• Review, verify, and process invoices for accuracy, proper coding, and appropriate departmental or entity allocation.
• Match purchase orders and receipts to invoices and resolve discrepancies.
• Ensure invoices are approved according to company policies and authorization limits.

Payment Processing:

• Prepare and process payment runs (checks, wire transfers, or credit cards) in a timely manner for multiple entities.
• Monitor due dates to ensure prompt payment and avoid late fees.
• Reconcile vendor statements and resolve payment discrepancies.

Vendor Management:

• Set up and maintain vendor accounts across departments and entities.
• Communicate with vendors to address payment inquiries, resolve disputes, and request updated documentation (e.g. banking details).

Inter-Departmental Coordination:

• Collaborate with department managers to ensure proper coding of expenses and adherence to budgets.
• Work with the finance team to allocate expenses accurately across entities.
• Assist in month-end and year-end closing processes by providing AP-related documentation and reconciliations.

Reporting and Documentation:

• Maintain accurate records of all AP transactions, ensuring compliance with company policies and tax requirements.
• Generate reports on AP activity, aging, and accruals as needed.
• Support internal reviews by preparing and providing necessary documentation.

Education: Diploma or degree in Accounting, Finance, or a related field preferred.

Experience: Minimum 2 years of experience in an AP or similar accounting role. Experience with Net Suite is Preferred

Skills:

• Strong knowledge of accounting principles and practices.
• Proficient in Microsoft Office Suite, particularly Excel.
• Excellent organizational and time management skills.
• Strong attention to detail and accuracy.
• Effective communication and interpersonal skills.

Additional Requirements:

• Familiarity with multi-entity accounting structures and intercompany transactions is a plus.
• Understanding of basic accounting principles, including expense allocation and accruals.
• Ability to work both independently and collaboratively within a team.

Job Type: Full-time

Pay: $30.00-$35.00 per hour

Ability to commute/relocate:

• Toronto, ON M5G 1N8: reliably commute or plan to relocate before starting work (required)

Experience:

• Accounting: 1 year (required)
• Accounts payable: 2 years (required)
• ERP experience with NetSuite: 2 years (required)

Work Location: In person