Corporate Secretary

Elexicon Energy is the fourth-largest municipally owned electricity distributor in Ontario. Our mission is to provide our customers with reliable, affordable energy services and to continuously improve to meet their needs, while ensuring the needs of our shareholders are met through sustainable growth.

WHY JOIN OUR TEAM?

At Elexicon Energy we believe in living and leading our values through our daily actions. Our people are passionate about what they do and are engaged in day-to-day operations, projects and initiatives to support Our Why of empowering the communities we serve and helping customers create the possibilities that energize their future. This is an exciting time to join our growing team as we develop the strategies and plans to support a new brand and vision for customer centricity and operational excellence

Reports to our Vice President & General Counsel and serves as a key liaison between the Executive Leadership Team and Board of Directors by supporting all aspects of Board operations following policy and procedures within the governance framework of Elexicon Energy. The role is responsible for corporate recordkeeping, annual filings, supporting shareholder communications, entity management, and ensuring that materials for the Board of Directors, including meeting agendas and minutes, strategic planning documents, researching and reporting materials, resolutions, and other Board documents are appropriately prepared and presented.

The role requires a highly organized, detail-oriented professional with strong governance acumen, excellent communication skills, and the ability to manage sensitive and complex information. The incumbent will also provide team leadership, fostering a culture of accountability, collaboration and continuous improvement.

DUTIES AND RESPONSIBILITIES

Corporate Governance, Compliance, Risk and Insurance

• Assist Vice President & General Counsel with development and implementation of corporate governance policies and procedures, ensuring alignment with industry best practices and applicable regulatory requirements
• Asist in development and implementation of compliance policies and procedures, including the coordination of associated reporting to ensure the company meets all regulatory obligations. Monitor and communicate changes in laws and regulations that affect the utilities industry.
• Support internal compliance reviews and related activities to identify potential areas of risk and assist in the development and documentation of corrective measures where required. Prepare and coordinate compliance-related reports to regulatory bodies as required.
• Assist in addressing compliance issues, working with relevant departments to ensure documentation, follow-up, and remediation steps are tracked and completed.
• Support enterprise risk management and insurance activities, including the coordination of risk identification, assessment, documentation, and preparation of materials for executive and Board review.
• Promote a culture of ethical conduct, accountability, and continuous improvement across the organization by supporting communication and awareness of governance and compliance expectations.

Board Operations

• Prepare comprehensive meeting agendas in advance, ensuring all relevant topics are included and supporting documents are included. Collaborate with the General Counsel and other executives to identify key issues for discussion.
• Maintain accurate records of Board and committee decisions, clearly documenting key action items, and resolutions. Ensure minutes are reviewed, finalized, and approved by the board in a timely manner.
• Compile comprehensive Board and committee packages, including financial reports, strategic plan materials, regulatory updates, and other relevant documentation to support informed decision-making.
• Track action items, updates work plans and follow up with responsible parties to ensure timely completion and proper documentation of such items.

Leadership, Communication & Coordination

• Provide day-to-day leadership, guidance, and support to a small team, setting clear expectations, delegating responsibilities appropriately, and ensuring accountability for deliverables
• Foster a collaborative and high-performance culture through coaching, feedback, and performance management, ensuring team members are equipped to meet evolving organizational needs.
• Maintain records of outstanding and pending action items related to Board and committee activities and assist in expediting their completion.
• Communicate effectively with internal stakeholders, promoting awareness of and adherence to regulatory changes, governance requirements, industry trends, and company performance.
• Serve as a primary liaison between the General Counsel, Board of Directors, executives and senior leadership, ensuring timely, accurate, and professional communication.

Project Management & Legal Support

• Asist with reviewing, drafting and coordinating contracts related to utility operations, including supplier agreements, service contracts, and regulatory documents.
• Support the General Counsel and other executives by providing research, coordination, and preparation of materials on matters related to regulatory compliance, corporate governance and risk management.
• Carries out other duties and responsibilities as assigned, ensuring flexibility and responsiveness to organizational priorities.

WHAT YOU NEED TO BE SUCCESSFUL

• Demonstrated leadership and team management capabilities, with the ability to influence and collaborate across all levels of the organization
• Strong understanding of corporate governance, compliance and risk management principles, with the ability to apply them in a regulated environment.
• Highly accurate, detail-oriented, and organized, with proven experience coordinating large volumes of materials and balancing concurrent or competing deadlines.
• Strong interpersonal and relationship building skills, with the ability to engage effectively with senior leadership, Board members, and external stakeholders.
• Ability to work independently, managing multiple tasks and projects simultaneously while maintaining high-quality deliverables under pressure.
• Excellent written and verbal communication skills, demonstrating discretion, professionalism, and sound judgment.
• Willingness to work outside standard business hours as required, particularly during the week leading up to Board meetings, committee meetings, or significant governance events.
• Flexibility to take on additional duties as required, adapting to evolving organizational needs and shifting priorities
• Ability to build relationships with internal and external stakeholders, Board of Directors, municipal shareholders, mayors, councilors, prominent community leaders, and municipal partners.
• High proficient in Microsoft Office Suite(Word, Excel, Outlook, PowerPoint and Teams) and experience using Diligent Boards or similar board portal software.

MINIMUM REQUIREMENTS

• Minimum 5 years of experience in a Law Clerk, Governance Advisor, Corporate Secretary, or similar role, preferably in a regulated industry.
• Diploma or degree in Business Administration, Law, or a related field. An advanced degree or professional certification is considered an asset.
• Experience supporting senior leadership and managing Board operations, including preparation of agendas, minutes, and Board materials.
• Familiarity with regulatory frameworks and compliance obligations in the utilities or broader energy sector is considered an asset

COMPENSATION PACKAGE:

$104, $130,820.00 CAD annually + Competitive Bonus + Benefits + OMERS Pension Plan

The above range reflects the reasonable estimate for the position at the time of posting. Within the range, hiring compensation will be determined based on relevant qualifications, experience, skillset, education/ training, and other organizational needs.

Note: This posting is for a new role

Our Commitment to Diversity, Equity, Inclusion and Belonging:

Elexicon Energy embraces and celebrates our collective diversity. We are committed to fostering an inclusive, diverse and equitable workplace built on respect, support and collaboration.

Elexicon Energy is an equal opportunity employer. We value an inclusive and supportive workplace which truly reflects the diversity of the communities we serve. We welcome all individuals to apply and do not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, disability, age, Indigenous/Métis status, or other legally protected status.

In accordance with the Ontario Human Rights Code and Accessibility for Ontarians with Disabilities Act, 2005, accommodation is available upon request at any point during the recruitment process. If you require accommodation please email us at and we will work to meet your needs.

We thank all applicants; however, only those to be considered will be contacted.