Branch Administrator

5 days ago

Kelowna, British Columbia, Canada Flynn Group of Companies Full time $45,000 - $65,000 per year

Flynn Group of Companies is seeking a Branch Administrator to join its team at the Kelowna Branch. (Office Location - 8775, 1 Jim Bailey Crescent, Unit D, Lake Country, BC, V4V 1L7). This position reports to the Branch Manager and requires an independent and reliable person to perform the responsibilities outlined below.

A Day In The Life

  • Greeting visitors, ensuring sign-in procedures are followed, and notifying office staff of their arrival
  • Manage company p-card (credit card) process
  • Assist with Invoicing for production
  • Assisting the IT department with computer and telephone hardware setups for new hires
  • Ordering and organizing office supplies, printer supplies, company forms/stationary and business cards, coffee/breakroom supplies and coordinating with coffee service company
  • Coordinating incoming/ outgoing mail, courier deliveries and distributing accordingly
  • Booking flights, hotels, ferries etc. for out of town crews/ other visitors
  • Generating WorkSafe BC clearance letters and submitting as required
  • Handling all other miscellaneous enquires and directing them to the appropriate staff and/or manager
  • Reviewing and processing accounts payable invoices
  • Other administrative and coordinator duties as required

What We Offer

  • RRSP matching
  • Company events
  • Dental care
  • Extended health care
  • Vision care
  • On-site parking
  • Competitive salary depending on experience/qualifications

What We Are Seeking

  • Minimum 2 year of previous administration experience
  • Strong customer service and communication skills
  • Prior experience with project coordination is considered an asset
  • Excellent interpersonal skills, pleasant and professional phone manner
  • Excellent computer skills in the Microsoft office package; Word, Excel, Outlook & Teams
  • Strong time management skills
  • Ability to multitask, prioritize and work in a fast paced, team environment
  • Strong problem-solving abilities

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

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