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Proposal Manager

3 weeks ago

Toronto, Ontario, Canada Aecon Group Inc. Full time

Come Build Your Career at Aecon
As a Canadian leader in infrastructure development, Aecon is safely and sustainably building what matters for future generations to thrive We lead some of the most impactful infrastructure projects of our generation, at the forefront of transformational change in transportation and energy, and partnering every day to build, connect, power, and strengthen our communities.

At Aecon, You Can Count On

  • Safety Always. Our number one core value. If we can't do it safely, we don't do it at all.
  • Integrity. We lead by example, with humility and courage.
  • Accountability. We're passionate about delivering on our commitments.
  • Inclusion. We provide equitable opportunities for everyone.

We lead the infrastructure industry with purpose, and our people are at the heart of everything we do. So, we invest in our people, just like they invest in us

At Aecon We

  • Ensure you and your family receive the services needed to support your mental, emotional, and physical well-being.
  • Believe in helping you build your career through our Aecon University and Leadership Programs.
  • Are committed to supporting and investing in inclusive work environments, through initiatives like Equity, Diversity & Inclusion training, our Aecon Women in Trades and Aecon Diversity in Trades programs, and our Employee Resource Groups (ERGs) to ensure we are building inclusion into every aspect of our culture at Aecon.
  • Are a leader in sustainable construction. With a strong commitment to operating responsibly by minimizing our impact on the environment and surrounding communities.

Our business success relies on strong execution and continuous improvement – driven by the diversity, expertise and teamwork of our people. We're always searching the globe for innovative, collaborative minds to join our best-in-class Aecon community

What is the Opportunity?

Aecon Civil is a market leader with a self-perform competitive advantage and core local strength in key markets. We're proud of our work helping to expand and improve Canada's infrastructure and transportation networks, and we're ready to build the future of our country.

The Proposal Manager will be responsible for the development, production, and formal submission of Requests for Qualifications (RFQs), Request for Proposals (RFPs), and other required content such as Market Sounding responses and Expressions of Interests (EOIs) for major project pursuits identified by Aecon's executive team.

What You'll Do Here

  • Responsible for the management and oversight of Aecon's formal submissions in response to RFQs, RFPs, EOIs, and Market Sounding proposals
  • Lead major proposal pursuits where Aecon is the lead partner in a joint venture (JV) partnership
  • Manage Aecon submission responses when an Aecon JV partner is the pursuit lead
  • Schedule and lead proposal/bid meetings
  • Manage and coordinate input from other partners and internal stakeholders
  • Oversee and manage documents throughout the proposal/bid process whether through Aecon's portal or a JV partner's bid document repository
  • Provide regular proposal/bid pursuit status reports
  • Manage assigned project pursuit schedules and ensure adequate resources are assigned
  • Oversee and manage assigned Proposal Coordinators to complete proposal/bid submissions
  • Train, mentor, and develop non-management proposal team
  • Prepare presentations, executive summaries, and reports
  • Package and deliver final proposal/bid submissions on time
  • Travel as required to work with JV partners to develop and close proposal/bid submissions
  • Coordinate with Aecon's internal graphic design team to develop critical proposal material, including: JV logos, identity guidelines and overall graphical imagery of the proposal/bid submissions
  • Review and develop a detailed understanding of client proposal/bid requirements
  • Develop proposal/bid calendars and responsibility matrices
  • Create proposal/bid templates, resume templates, project sheet templates
  • Prepare, write, edit, and format proposal/bid sections, resumes, and project sheets in preparation for proposal/bid close-out
  • Support additional content development, including with corporate Subject Matter Experts and site personnel
  • Track and ensure timely deliverables required from internal and external partners
  • Perform compliance checks on all submittal documents
  • Organize team reviews on behalf of the project team
  • If required, ensure binders, USBs, tabs, covers and other required materials are ordered and available for final assembly of the proposal/bid
  • Print, bind, and deliver final bid submissions, if required
  • Manage client's data and input on SharePoint sites (input from client and all bid partners)
  • Attend pre-bid meetings and post-bid debrief meetings and summarize results and lessons learned, and report back to the project team
  • Operate in a deadline driven environment
  • Time allocation for this position is approximately 70% reading/writing/editing/formatting and 30% organizational related activities

What You Bring To The Team

  • Experience in major Canadian and U.S. proposal submissions
  • Strong knowledge and experience in the construction industry
  • Minimum bachelor's degree or equivalent experience in Construction
  • Demonstrated leadership and accountability with strong interpersonal skills
  • Advanced communication skills (Oral and Written)
  • Proficiency in MS Office (Word, PowerPoint, Excel, Outlook, SharePoint)
  • Proficiency in Adobe InDesign an asset
  • Ability to work collaboratively and effectively in teams
  • Excellent time management skills with the ability to plan, manage, and prioritize multiple assignments and tasks
  • Ability to gather, synthesize, and effectively present technical information for a range of audiences
  • Experience working in a fast-paced and performance - driven setting
  • Strong analytical & problem solving skills
  • Strong decision-making skills
  • Strong organizational skills; attention to detail

Aecon fosters diversity, inclusion and belonging within and across our organization. We welcome all to apply including, women, visible minorities, Indigenous peoples, persons with disabilities, and persons of any sexual orientation or gender identity.

We are committed to adhering to the objectives and requirements outlined in the Accessible Canada Act (ACA), and to meeting the accessibility needs of persons with disabilities in a timely manner. Through the implementation of the requirements of the ACA and its applicable regulations, appropriate accommodations will be provided upon request throughout the interview and hiring process.