Advancement Associate

Date Posted: 10/15/2025

Req ID: 45509

Faculty/Division: UofT Scarborough

Department: UTSC:Development & Alumni Relations

Campus: University of Toronto Scarborough (UTSC)

Position Number:

Description:

About us:

The University of Toronto Scarborough is a place of energy, enthusiasm and passion. Our commitment to inclusive excellence attracts the brightest learners, scholars and employees from around the globe. Our success has been made possible by the opportunity given to us by our Indigenous hosts to operate on their territory, and we cherish our continuing partnerships with these communities. The University of Toronto Scarborough is an exciting campus with unlimited potential. Join us on our journey.

Leading the fundraising and alumni relations activities for University of Toronto Scarborough, the Development & Alumni Relations Office (DARO) supports the campus and over 65,000 alumni. At this time, UTSC is undertaking an ambitious strategic plan with an approach of inspiring inclusive excellence. As we prepare for our next big challenge, DARO seeks an experienced, detail-oriented individual who exemplifies a customer-oriented, hospitality-focused approach to stakeholders.

This search aligns with the University's commitment to strategically and proactively promote diversity among our community members (Statement on Equity, Diversity & Excellence). Recognizing that Black, Indigenous, and other Racialized communities have experienced inequities that have developed historically and are ongoing, we strongly welcome and encourage candidates from those communities to apply 

Your opportunity:

The Advancement Associate will work in the Development and Alumni Relations Office at the University of Toronto Scarborough (UTSC) and be responsible for the highly efficient coordination, administration and support of multiple areas – major gifts (individuals, corporations and foundations), annual giving, planned giving, and alumni relations. This position will also act as the first point of contact for the office.

The incumbent will provide coordinating support to the Executive Director of Development and Alumni Relations and the team by undertaking a range of assigned duties and projects within a fast-paced, academic environment. The Advancement Associate is responsible for creating correspondence and information packages and mailings, database support, and gathering content from academic units, to support proposal development. This position will support the Alumni and Development team providing alumni and donor event support, customized service to alumni, donors and prospects, with a high level of initiative, tact and diplomacy, quality control, attention to detail and confidentiality, dealing with divisional contacts throughout the University, UTSC faculty members and staff, the alumni constituency, donors and senior level volunteers and the community.

Your responsibilities will include:

• Assessing needs and contributing to the development and implementation of plans for prospect identification, cultivation, solicitation and recognition
• Drafting donor acknowledgment and recognition communications
• Conceptualizing, organizing and executing event activities
• Providing detailed information for the development of donor relations and stewardship programs
• Overseeing tasks related to the production and dissemination of communications/marketing materials
• Updating prospect databases and portfolios
• Coordinating meeting schedules, agendas, materials, action and follow-up items
• Acting as the first point of contact for general inquiries

Essential Qualifications:

• Bachelor's degree and knowledge of development principles and practices, or an acceptable equivalent combination of education and experience
• Minimum three years of related and recent experience in providing fundraising support
• Experience working with Arbor or a similar database management system
• Experience in conducting basic development-related research
• Experience creating donor correspondence from non-template documents
• Demonstrated success in building collaborative relationships with internal and external stakeholders
• Exceptional inter-personal and communications (written and verbal) skills
• Strong computer skills with experience in Microsoft Office (Excel, Word, PowerPoint, Outlook), email and Internet
• Strong organizational and analytical skills
• Evidence of leadership, initiative, and creativity
• Ability to exercise sound judgment, tact, diplomacy, discretion, and confidentiality
• Ability to set priorities and targets and to meet deadlines in relation to frequently changing demands
• Demonstrated accuracy and attention to detail
• Applicants are also expected to show evidence of a commitment to equity, diversity, inclusion, and the promotion of a respectful and collegial learning and working environment

To be successful in this role you will be:

• Accountable
• Courteous
• Efficient
• Possess a positive attitude
• Problem solver
• Team player

Closing Date: 10/30/2025, 11:59PM ET
Employee Group: USW 
Appointment Type: Budget - Continuing 
Schedule: Full-Time
Pay Scale Group & Hiring Zone:  
USW Pay Band $72,119. with an annual step progression to a maximum of $92,226. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol. 
Job Category: Administrative / Managerial

Lived Experience Statement
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.