Site Coordinator

JLL empowers you to shape a brighter way.  Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people  and empowering them to  thrive, grow meaningful careers and to find a place where they belong.  Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   What This Job InvolvesJoin JLL as a Site Coordinator for our oil and gas client in Fort McMurray, where you will act as the primary steward of their facility. In this dynamic, hands-on role, you will own the day-to-day operational excellence of the site - from orchestrating move management and vendor coordination to driving long-term strategy through data-driven space planning and utilization reporting. Your goal is to ensure the workplace runs efficiently today while helping to manage the data that optimizes it for tomorrow.This role is a temporary position for 3 months and based on business needs may be extended for a long period or become permanent role. Mandatory RequirementsOn-Site Presence: This is a full-time, 5 days/week on-site position.Condition of Employment: Our client requires all site personnel to undergo drug testing (including pre-employment, reasonable cause, random, and post-incident) to gain and maintain site access. Please only apply if you agree to this mandatory condition. What Your Day-to-Day Will Look LikeSpace PlanningManage and maintain accurate seating assignments and occupancy data using CAFM/IWMS systems.Analyze space supply and demand against business projections to assist with forecasting future needs.Gather space requirements and adjacency needs from department leaders to support ongoing planning efforts.Track and report on space utilization data and trends, conducting periodic audits to ensure data integrity.Move ManagementManage the end-to-end process for all employee and furniture relocations, from developing project schedules and budgets to on-site execution.Provide hands-on, on-site supervision during move execution, directing vendor crews and resolving logistical issues in real-time to ensure success.Conduct pre-move walkthroughs and post-move punch list resolution to guarantee quality standards and client satisfaction.Create and distribute all move communications, including clear instructions, labeling systems, and status reports to stakeholders.Coordinate all move-related vendors, including movers, IT technicians, and furniture installers.Site & Operations ManagementAct as a client liaison for facility-related matters, responding promptly to requests and ensuring successful building operations.Proactively monitor the facility to ensure it remains safe, secure, well-maintained, and operationally ready.Manage a portfolio of small facility projects, such as furniture reconfigurations and space enhancements, from work order intake to completion. What You Bring to the TableExperience: 4+ years of hands-on experience in move management, occupancy planning, facility management, project management, or a related corporate real estate function.Technical Skills: Proficiency in MS Office Suite (especially Excel) and experience with CAD/CAFM systems. You must be comfortable reading and interpreting architectural floor plans.Practical Knowledge: A strong working knowledge of facility operations, move coordination logistics, and space management principles.Analytical Mindset: Strong analytical skills to track data, manage forecasts, and report on space utilization. You are attentive to detail and accuracy, especially with numbers and logistics.Communication: Excellent verbal and written communication skills, with a proven talent for fostering critical relationships with clients, vendors, and internal teams.Independence: The ability to work independently, manage your time effectively, and drive projects to completion in a dynamic environment.A Bachelor's Degree is preferred.Location: On-site –Fort McMurray, ABIf this job description resonates with you, we encourage you to apply even if you don't meet all of the requirements.  We're interested in getting to know you and what you bring to the tableAt JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.JLL Privacy NoticeJones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL's recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.For additional details please see our career site pages for each country.For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here.Jones Lang LaSalle ("JLL") is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process –  you may email us at This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.