Legal Assistant

Job Summary

We are seeking a detail-oriented and proactive Legals Assistant with a minimum 2 years of relevant experience and a Law Clerk diploma or certificate to join our dynamic legal team.

Reporting directly to the General Counsel, the Legal Assistant will support a group of commercial construction companies by assisting with legal documentation, regulatory compliance, contract management, and corporate governance. The ideal candidate should be detail oriented and able to work within established processes, with a strong focus on internal and external customer service.

Responsibilities

• Draft, review, and organize legal documents including contracts, subcontracts, NDAs, and corporate resolutions

• Organize and maintain lawyers' calendars, including scheduling meetings, deadlines, and appointments

• Coordinate internal and external meetings, ensuring all relevant parties are notified and prepared

• Track important litigation and contract dates, sending reminders as needed

• Maintain and organize litigation files, legal department records, and case management systems.

• Ensure all legal documents are properly filed, labeled, and easily accessible (both physical and digital)

• Assist with the opening, closing, and archiving of files related to ongoing and completed matters

• Assist in preparing materials for litigation, arbitration, or regulatory filings

• Monitor and track deadlines for legal filings, permits, and licenses

• Review rental agreements, credit applications, and Non-Disclosure Agreements for accuracy, completeness, and compliance

• Draft routine correspondence, summaries, and legal forms as directed

• Assist with the implementation and maintenance of legal department policies and procedures

• Assist with the implementation and maintenance of legal policies and procedures

• Always maintain confidentiality of sensitive legal and business information

• Other duties as assigned

Technical Requirements

• Paralegal diploma or certificate from a recognized institution or equivalent experience as stipulated below

• Minimum of 2 years of experience as a paralegal, law clerk or legal assistant or similar role, preferably in a corporate or construction environment

• Membership in the Canadian Association of Paralegals is considered an asset but not a requirement

• Understanding corporate law, contract law, and regulatory compliance is an asset

• Experience in the construction or real estate industry would be considered an asset

• Familiarity with construction contracts (e.g., CCDC documents) or willing to take seminars on them

• Prior experience working with contractual documents, including drafting, reviewing, and organizing agreements

Business Requirements

• Excellent organizational and time management skills

• High attention to detail and ability to manage multiple priorities

• Proficiency in Microsoft Office Suite and legal document management systems

Cultural Requirements

• Strong interpersonal skills with confidence in communicating at all levels of the organization

As a member of the OSCO Construction Group, we offer a comprehensive compensation package including health and dental coverage, life insurance, RRSP and tax-free savings account options. Additionally, we offer educational bursaries to children of employees, health & wellness programming, celebratory events and employee sport team sponsorships.  

About OSCO

The origins of the OSCO Construction Group go back to 1955 when Ocean Steel & Construction Ltd. was founded in Saint John, New Brunswick. Since that time, the OSCO Construction Group has grown to encompass four main operating sectors: Steel, Concrete, Construction and Corporate Within these sectors lie an ever-expanding number of companies and divisions, serving a growing market area and employing over one thousand employees.