Executive Coordinator

1 week ago

Vancouver, British Columbia, Canada Stalwart Insurance Group Full time $100,000 - $115,000 per year

About Family Innovation Corp.

Family Innovation Corp. ("FIC") is a multi-family office providing multiple services, including estate planning, risk management, financial counsel, trusteeship, investment advice, and other services.

We recognize excellent relationship management, accurate, actionable, and sound advice, and the desire to deliver the best quality work, improving the group's overall performance and increasing its value-added capacities.

Summary

We are looking for an Executive Coordination Lead to work closely in an executive and operational support, and strategic advisory capacity, as required. You will perform a wide variety of tasks as assigned by the executives and senior leadership of the business, namely, the directors and the operations manager. You will be working in person out of the Vancouver office, with daily check-ins with your supervisors.

The Position will be a dynamic and rewarding opportunity for an intrinsically motivated individual seeking to satisfy senior executive and other business objectives while striving to create value whenever possible.

Your role will include:

  • Administrative and day-to-day support to the principal and the portfolio companies.
  • Manage the principal's calendar and schedule.
  • Coordinate with external and internal contacts to schedule meetings and conference calls.
  • Prepare documents for the principal especially prior to upcoming meetings with new clients.
  • Manage travel arrangements for the principal.
  • Regular reporting and updates with the principal and leadership.
  • Performing duties across the organization as required to meet the overall business objectives
  • Taking on projects from the Operations Manager for the business overall
  • Participating in client meetings
  • Completing high priority client tasks
  • Completing ad-hoc executive tasks
  • Managing executive schedules and conflicts
  • Drafting emails on behalf of executives

Required Skills or Experience

Candidates seeking to apply for the Operations Associate position must satisfy the following requirements:

  • Successfully complete online testing for the position
  • Strong organizational skills and ability to prioritize tasks
  • Strong foundation in business and operations
  • Exceptional time management skills
  • Superior verbal and written communication skills
  • Excellent attention to detail
  • Strong problem-solving ability
  • High adaptability to a high-stress, high work volume environment
  • Natural curiosity and willingness to learn
  • Commitment to excellence in work products produced
  • Extensive experience with the Microsoft Office and Google suite
  • Past experience as an assistant to a Sr Executive

Salary and Benefits

  • 100,000 - $115,000 base salary, with potential bonus and profit-sharing available based on individual performance
  • Extended health benefits plan

Position Type

  • Type:
    Permanent, Full-Time, In Person
  • Time Commitment:
    Overtime required on a regular basis
  • Work Location:
    Vancouver, BC
  • Start Date:
    Immediate

Please note:
Candidates must be currently authorized to work in Canada.

We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

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