Office Manager

1 week ago

Montreal, Quebec, Canada Domaco Encocorp Construction inc. (DEC) Full time

COMPANY OVERVIEW

Domaco-Encocorp Construction (DEC) is a leading EPC (Engineering, Procurement, and Construction) contractor specializing in the full-cycle development of mission-critical data centers across North America. With decades of combined experience and a strong portfolio of successful data center builds, our team is committed to delivering high-performance infrastructure that meets the most rigorous industry standards. Our integrated approach brings together design, engineering, and construction expertise to ensure precision, speed, and quality at every stage.

Job Summary

The Office Manager is responsible for overseeing and providing daily administrative support to ensure the efficient operation of the office. This role involves managing daily office tasks, supporting managers and staff, handling communications, maintaining organized records, managing office resources, coordinating vendors and serving as a central point of communication across departments.

Key Responsibilities

Office Operations

· Manage day-to-day office activities and administrative procedures

· Maintain office supplies, equipment, inventory and coordinate purchases

· Oversee office layout, maintenance, and safety procedures

· Coordinate with vendors, service providers, and building management

· Direct phone calls, emails, and other correspondence (as required)

· Manager company SharePoint environment (structure, permissions & access control)

· Prepare, format, and distribute documents, reports, and presentations (as required)

· Prepare correspondence, reports, and internal communications

· Greet visitors and provide general support

· Assist with data entry, record keeping, and basic reporting (as required)

· Coordinate travel arrangements (as required)

· Support accounting or HR tasks such as invoicing, time sheets, or onboarding, offboarding (as applicable)

· Ensure office procedures and policies are followed

· Supervise administrative staff and front-desk operations (if applicable)

· Manage schedules, calendars, and meeting logistics

· Manage IT requests

· Manage access control systems

· Establish and enforce document control standards, naming conventions, and version control (digital & physical)

· Train staff on document management, information and governance practices

· Coordinate alignment between SharePoint and construction management systems

Finance & HR Support

· Assist with budgeting and cost control for office operations

· Support HR functions such as onboarding, benefits coordination, and records management

· Track attendance, time-off, and payroll documentation

Policies & Compliance

· Ensure office policies and procedures are followed

· Assist with compliance related to labor laws, health and safety, and company policies

· Help develop and improve administrative systems and workflows

Required Qualifications

· Proven experience as an Office Manager, Administrative Manager, or similar role

· Strong organizational and multitasking skills

· Excellent written and verbal communication skills

· Proficiency in Microsoft Office

· Ability to handle confidential information with discretion

Preferred Qualifications

· Associate's or bachelor's degree in business administration or related field

· Experience with basic accounting or HR systems

· Leadership or supervisory experience

· Time management and prioritization

· Problem-solving and decision-making

· Attention to detail

· Customer service mindset

· Ability to work independently and collaboratively

Job Types: Full-time, Permanent

Benefits:

  • Dental care
  • Extended health care
  • Paid time off
  • RRSP match

Work Location: In person

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