FAMA-205 Administration Officer

Nature of the Work & Responsibilities

NATURE OF THE WORK:

The job of the administration officer involves more specifically realizing day-to-day administrative programs and processes for one or more College service.

Specifically, the administration officer in Facilities Management will participate in the preparation of tender documents, purchasing of capital acquisitions, act as secretary for tender selection committee ensuring compliance with all regulations of the SCT and the college bylaws.

This position consists also of soliciting competitive quotes on products and services for purchases and perform the subsequent analysis with respect to price, specification, quality, delivery, after sales service, and warranty.

RESPONSIBILITIES:

• Research, interpret and implement regulations related to purchasing, tendering process and awarding of contracts within the public and para-public sectors.
• Ensure that the purchasing process is in compliance with college policies and all legal requirements.
• Evaluate the feasibility and cost of different services and projects as required by the college or suggested by outside consultants.
• Prepare all documents required for projects requiring the tendering process.
• Prepare and review specification documents, supplied by internal resources or external consultants, request bids, and assist in the negotiation of contracts.
• Participate in the evaluation and selection of service providers.
• Ensure compliance with SEAO and SCT reporting requirements with respect to the tendering process and the awarding for all contracts as required by law.
• Participate in developing procedures to compliance with the purchasing policies of the college.
• Assist in the preparation of budgets in the related areas of responsibilities.
• Support and assist in the evaluation of service providers with respect to compliance with contracts and all regulations.
• Ensure effective follow-up and management of contracts, including monitoring deadlines, renewals, and vendor compliance, and maintaining accurate contract documentation.
• Issue purchase orders in accordance with College procedures, practices and bylaws.
• May represent the department on committees or meetings regarding purchasing matters.
• Participate in the establishment and negotiation of specifications for requests for quotations.
• Perform other related tasks.

Qualifications & Conditions

QUALIFICATIONS:

Undergraduate degree in an appropriate field of specialization, particularly in Administration or in Commerce (Finance, Supply Chain Management or Accounting).

CONDITIONS:

• 4 years of relevant experience in procurement / purchasing
• Advanced written and oral French communication skills (testing will be required)
• Intermediate written and oral English communication skills (testing may be required)
• Task oriented, and ability to take initiative and to work independently
• Intermediate Excel and Word skills required (testing may be required)
• Professional designation considered an asset.
• Experience working in the public or para-public sector, an asset.

Additional Job Application Details

Include a cover letter with your application.

Considering the ministerial directives issued by the Secrétariat du Conseil du trésor, concerning the recruitment freeze in public services, as of November 1, 2024, only applications from persons employed with a regular employee status at the College or in the Québec public college network may be considered for filling a posting that is not in direct service to students.

Please note that internal applicants within this category of employment have priority for all positions. We thank all applicants for their interest in Dawson College, but only those selected for an interview will be contacted.

Dawson College adheres to an equal access employment program and, as such, encourages women, Indigenous peoples, visible and ethnic minorities, and persons with disabilities to apply.