Graduate Funding and Awards Officer

Date Posted: 12/04/2025

Req ID: 46276

Faculty/Division: Faculty of Arts & Science

Department: Dept of Computer Science

Campus: St. George (Downtown Toronto)

Position Number:

Description:

About us:

The Faculty of Arts & Science is the heart of Canada's leading university and one of the most comprehensive and diverse academic divisions in the world. The strength of Arts & Science derives from our combined teaching and research excellence in the humanities, sciences and social sciences across 29 departments, seven colleges and 46 interdisciplinary centres, institutes and programs.

We can only realize our mission with the dedication and excellence of engaged staff and faculty. The diversity of opportunities and perspectives within the Faculty reflect the local and global landscape and the need for curiosity, innovative thinking and collaboration. At Arts & Science, we take pride in our legacy of innovation and discovery that has changed the way we think about the world.

Established in 1964, the Department of Computer Science is ranked among the top computer science departments in the world. Our faculty have been presented with a wide variety of honours and awards over the years, including two Turing Awards, and many other national and international honours. We provide diverse programs and research opportunities while consistently producing high-impact research that is among the most highly cited in computer science.

Your opportunity:

Reporting to the Associate Director, Graduate Academic Services and working closely with the Finance Manager, the Graduate Funding and Awards Officer plays a vital role in the administration and disbursement of graduate funding and awards within the Department of Computer Science. As a key member of a collaborative team, the Officer enhances the quality of graduate student services by ensuring the timely and accurate delivery of funding packages, awards, and stipend payments. The incumbent provides guidance and support throughout the funding cycle, interpreting policies, procedures, and guidelines while maintaining clear communication with students andstakeholders. Utilizing systems such as ROSI, the Officer monitors and reconciles graduate funding and award accounts, prepares complex statistical and financial reports to inform decision-making, and safeguards the integrity of award records and data entry. This position is central to supporting the graduate community by upholding accuracy, transparency, and efficiency in all aspects of graduate funding administration.

Note: this is two year term opportunity.

Your responsibilities will include:

• Advising students on academic and/or financial matters by providing options and consequences incorporating personal circumstances impacting academic success and an understanding of an individual's background
• Analyzing and making recommendations on award funding allocation
• Implementing plans for awards programs and related objectives
• Providing detailed information regarding financial awards
• Coordinating activities related to the preparation of annual graduate funding packages
• Assessing and making recommendations on student funding applications and the appropriate disbursement of funds
• Analyzing complex statistical reports and/or financial information for important decision-making
• Keeping well-informed on changes to policies, procedures, collective agreements, and applicable legislated requirements

Essential Qualifications:

• Bachelor's Degree or acceptable combination of equivalent experience.
• Minimumfour years' related experience in administering graduate student funding and/or post-secondary finance within a large post-secondary institution
• Demonstrated experience preparing, reviewing, and revising domestic and international graduate funding letters
• Experience advising graduate students, staff, and faculty on funding packages, awards, and related graduate policies and procedures
• Experience processing award payments and cancelations
• Superior computer and database management skills, manipulating and analyzing data, and producing statistical information and data visualization for decision-making
• Strong customer service orientation; tact and diplomacy in dealing with students, staff and academics while maintaining confidentiality in working with student information
• Experience reviewing existing administrative processes, making suggestions for process improvement, and implementing recommended changes
• Ability to manage conflicting priorities and deadlines and respond to changing work priorities quickly and effectively
• Advanced skills in MS Office including Word, Excel, and SharePoint, with the ability to organize data and generate reports
• Strong verbal and written communicationskills and ability to communicate complex financial procedures to a range of audiences with varying levels of financial knowledge
• Demonstrated ability to exercise a high level of confidentiality, professionalism, good judgment, initiative, tact and discretion
• Accurate data entry and attention to detail
• Self-motivated, proactive, and demonstrated ability to work independently while also being an effective team player

Assets (Nonessential):

• Experience with the University's Human Resources Information System (HRIS) and Repository of Student Information (ROSI) or equivalent systems
• Familiarity with research grants
• Experience with domestic and international student loans and bursaries

To be successful in this role you will be:

• Accountable
• Diplomatic
• Meticulous
• Organized
• Proactive
• Tactful
• Team player

This role may be eligible for an Alternative Work Arrangement in accordance with the University of Toronto's Alternative Work Arrangements Guideline.

For internal staff, a copy of the detailed job description is available upon request from the Faculty of Arts and Science HR Office by emailing:

Closing Date: 12/18/2025, 11:59PM ET

Employee Group: USW

Appointment Type: Budget - Term

Schedule: Full-Time

Pay Scale Group & Hiring Zone:

USW Pay Band 12 - $81,312. with an annual step progression to a maximum of $103,986. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.

Job Category: Student Services

Lived Experience Statement

Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.