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Assistant
1 hour ago
Job Overview
We are seeking a highly organized and detail-oriented Assistant to support our team with administrative and clerical tasks. This role requires excellent communication skills, proficiency in various software tools, and the ability to manage multiple responsibilities efficiently. The ideal candidate will play a vital role in maintaining smooth office operations and providing exceptional support to staff and clients alike.
Responsibilities
- Manage front desk duties, including greeting visitors and handling multi-line phone systems with professionalism and courtesy
- Perform data entry, filing, and document proofreading to ensure accuracy and organization
- Schedule appointments and manage calendars using Microsoft Outlook Calendar and Google Workspace tools
- Assist with bookkeeping tasks utilizing QuickBooks and maintain accurate financial records
- Prepare correspondence, reports, and presentations using Microsoft Office applications
- Coordinate meetings, prepare agendas, and take meeting minutes as needed
- Handle incoming inquiries via phone or email with excellent phone etiquette
- Support administrative projects such as document signing through DocuSign and other digital platforms
- Maintain office supplies inventory and ensure the workspace is organized and efficient
Skills
- Proficiency in QuickBooks, Microsoft Office Suite, Google Workspace, and Microsoft Outlook Calendar
- Strong clerical experience including data entry, filing, proofreading, and document management
- Excellent organizational skills with the ability to prioritize tasks effectively
- Exceptional customer service skills with professional phone etiquette
- Experience with front desk operations and multi-line phone systems
- Basic bookkeeping knowledge and familiarity with digital signature platforms like DocuSign
- Typing speed with high accuracy for efficient data entry
- Office experience or administrative experience preferred but not required; a proactive attitude is essential
This position offers an engaging work environment where your organizational talents will be valued. We are committed to supporting your professional growth while ensuring a productive and positive workplace.
Job Types: Full-time, Part-time
Pay: $20.00-$26.00 per hour
Expected hours: 15 – 25 per week
Work Location: In person
