Part-time Administrative Assistant

1 week ago

Whitehorse, Yukon, Canada MGIS Inc Full time

Job Summary

We are seeking a detail-oriented and organized Administrative Assistant to support our client's operations (part-time). The ideal candidate will have strong clerical skills, excellent communication abilities, and proficiency in various office software. This role involves managing daily administrative tasks and ensuring the smooth functioning of all required administrative processes. The position offers an opportunity to be a vital part of a professional team dedicated to efficiency and accuracy.

Responsibilities include but are not limited to the following:

  • Assisting in the preparation of correspondence, reports, statements and other documents
  • Maintaining office supplies inventory
  • Processing of applications and forms
  • Maintaining databases, spreadsheets, and inventory information
  • Inputting and updating changes to meeting and appointment schedules
  • Arranging for telephones, e-mail accounts and equipment for new personnel
  • Answering queries
  • Using electronic reference tools for the purposes of researching and resolving client inquiries
  • Assembling and disseminating correspondence and briefing materials
  • Managing calendars for senior staff
  • Coordinating meetings, conferences, workshops, and seminars and arranging for facilities, equipment and services
  • Maintaining a system for routing and tracking critical, confidential paper and electronic correspondence and ministerial requests
  • Creating and presenting a variety of reports and
  • Recording meeting minutes

This is a part-time, contract position and hours will vary by week.

We believe in creating a workplace that is inclusive and free from any form of discrimination or prejudice. Our commitment to diversity and inclusion is at the forefront of everything we do, and we strive to build a team that reflects the communities we serve. We are dedicated to promoting anti-racism and creating a welcoming and respectful environment for all employees. We encourage candidates from diverse backgrounds and experiences to apply, and we are committed to providing equal employment opportunities to all employees and applicants.

Job Type: Part-time

Pay: From $22.41 per hour

Expected hours: 4 – 37.5 per week

Work Location: Remote

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