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Senior Coordinator, Assessments and Exams
2 weeks ago
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Job Type:
EmployeeDuration in Months (for fixed-term jobs):
N/AJob Family:
Academic Delivery Support# of Open Positions:
1Faculty/Service - Department:
Assessment, Evaluation and Curriculum OfficeCampus:
Roger Guindon HallUnion Affiliation:
SSUODate Posted (YYYY/MM/DD):
2025/11/20Applications must be received BEFORE (YYYY/MM/DD):
2025/12/01Hours per week:
35Salary Grade:
SSUO Grade 08Salary Range:
$64, $81,935.00Job Description SummaryAbout the Faculty of Medicine
Welcome to the University of Ottawa Faculty of Medicine, the first and largest bilingual medical faculty in Canada. Our learners have access to state-of-the art facilities and specialized institutions as they learn alongside world-class physicians and scientists. Consistently ranked among the top 10 medical schools in Canada, our faculty is among the top faculties of medicine in the world for research impact in biomedical and health sciences.
Position purpose :
Reporting to the supervisor, academic delivery support, and working closely with the director, assessment and evaluation, performs planning, co-ordination and support duties related to assessments and evaluations in the Undergraduate Medical Education (UGME) program.
Specific accountabilities :
Exams: Plans and co-ordinates exam creation and management processes in collaboration with other co-ordinators and unit heads, as well as the leads on content and rotations for the French and English components of the pre-clerkship and clerkship. Ensures the exam question approval, development, translation and modification processes are working effectively. Updates the questions in the Elentra exam question bank. Advises and supports the director, assessment and evaluation, as well as managers and other co-ordinators on any administrative matters related to the exam creation process. Works closely with Medtech to create exams in the online platform. Reviews videos that are flagged for potential evidence of cheating during exams. Organizes workshops on drafting and reviewing exam questions.
Evaluation: Co-ordinates and sustains the means to evaluate the teaching staff, the curriculum and the entrustable professional activities (EPAs). Updates information and evaluation forms in Elentra and One45.
Reports: Compiles and drafts reports for committees, and completes timely followup on action items. Provides EPA committee members with reports documenting progress on students' overall EPA objectives. Provides reports in preparation for accreditation reviews.
Administrative support: Provides administrative support to the assessment executive committee and the EPA committee. Acts as a resource person on all matters related to policies and procedures on the creation of exams and assessments in compliance with program and University regulations.
Communication: Drafts correspondence to provide internal and external partners with information. Updates the assessment and evaluation website. This includes drafting content, co-ordinating translation and establishing the communication schedule.
Continuous improvement: Diagnoses problems and makes recommendations on how to solve them, and ensures that these recommendations are implemented. Develops, implements and reviews processes and procedures to maximize productivity and effectiveness. Suggests policies and procedures for implementation, along with an operations schedule, based on the academic calendar and work agenda. Determines the resources required to meet deadlines. Plans, develops and applies work procedures and tools to improve service delivery and quality.
Knowledge, experience and skills
Essential qualifications
University degree in business administration, or an equivalent combination of education and experience
Three years of experience in a related field
Other necessary skills:
Knowledge of university undergraduate programs; knowledge of the UGME program in particular (an asset)
In-depth knowledge of University and Faculty policies (an asset)
Experience in managing projects and priorities
Ability to work well under pressure and organize work according to strict deadlines, as well as strong organizational skills
Experience in analyzing academic files, and proven experience in interpreting, communicating and applying university regulations and procedures
Experience in problem-solving
Experience in research and data analysis
Strong computer skills
Excellent interpersonal skills
High level of discretion
Experience in communication and administrative writing in English and French
Bilingualism — English and French (spoken and written)
#LI-Hybrid
Key Competencies at uOttawa:
Here are the required competencies for all or our employees at uOttawa:
Planning: Organize in time a series of actions or events in order to realize an objective or a project. Plan and organize own work and priorities in regular daily activities.
Initiative: Demonstrate creativity and initiative to suggest improvements and encourage positive results. Is proactive and self-starting. Show availability and willingness to go above and beyond whenever it is possible.
Client Service Orientation: Help or serve others to meet their needs. This implies anticipating and identifying the needs of internal and external clients and finding solutions on how to meet them.
Teamwork and Cooperation: Cooperate and work well with other members of the team to reach common goal(s). Accept and give constructive feedback. Able to adjust own behaviour to reach the goals of the team.
The University of Ottawa embraces diversity and inclusion in the workplace. We are passionate about our people and committed to employment equity. We foster a culture of respect, teamwork and inclusion, where collaboration, innovation, and creativity fuel our quest for research and teaching excellence. While all qualified persons are invited to apply, we welcome applications from qualified Indigenous persons, racialized persons, persons with disabilities, women and LGBTQIA2S+ persons. The University is committed to creating and maintaining an accessible, barrier-free work environment. The University is also committed to working with applicants with disabilities requesting accommodation during the recruitment, assessment and selection processes. Applicants with disabilities may contact to communicate the accommodation need. All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.
Note: if this is a union position: The hiring process will be governed by the current collective agreement related to the union affiliation noted above; you can click here to find out more.
If this is a front-line position with responsibilities to interact with students, selected candidates must be rated at the Low Advanced proficiency level or higher for both oral comprehension and reading comprehension in their second official language. The rating is determined by a proficiency test designed by the Official Languages and Bilingualism Institute.
Prior to May 1, 2022, the University required all students, faculty, staff, and visitors (including contractors) to be fully vaccinated against Covid-19 as defined in Policy 129 – Covid-19 Vaccination. This policy was suspended effective May 1, 2022 but may be reinstated at any point in the future depending on public health guidelines and the recommendations of experts.
