Office Manager

1 week ago

Halifax NS BJ J, Canada CloudKettle Full time
OFFICE MANAGER

Location Brunswick Street, Halifax NS

CloudKettle (D.B.A. Ateko) Head Office, Halifax, NS.

In this role, the Employee will be responsible for supporting the Senior Director, Human Resources and the smooth running of the Halifax office.

The Office Manager is vital to the professional and effective operation of the Halifax Ateko office. This central role manages daily office logistics, including supplies, vendors, facilities, and internal communications, while also providing administrative support to the HR department leadership for scheduling, documentation, and special projects focused on employee well-being and organizational efficiency.
Why Join Us

Our culture is collaborative and modern, and we're committed to helping you grow.

We offer competitive salaries, comprehensive health coverage, and training. But it's the "extras" that truly make our employees feel appreciated:

  • Professional Growth: we'll help you build your professional profile.
  • Work-Life Balance: Personal days are available and we encourage downtime to recharge.
  • Peer Recognition: Celebrate wins with peer-nominated awards and performance bonuses.
  • Diversity and Inclusion: We're proud to be a gender-balanced workplace with a near 50/50 split of male and female-identifying employees.
  • Giving Back: As a Pledge 1% company, we dedicate time and resources to making a positive impact.

  • For our Halifax-based team members, enjoy these extras:

  • A stunning downtown office with breathtaking views - even on foggy days.

  • All the coffee, tea, Bubbly water (we're serious about this), and Cliff bars you can handle.
  • A meditation/religious room for quiet moments.
What You'll Do

Office Management:

  • Order and keep inventory of all necessary office supplies and snacks
  • Welcome visitors and ensure they adhere to sign-in and security procedures.
  • Shipping and receiving materials
  • Effectively manage calendars and schedules
  • Liaise with building maintenance and cleaning company for service requests
  • Assist with the planning and execution of event logistics including accommodations, travel, and menus
  • Assist with the Pledge 1% Program (volunteer opportunities)
  • Other duties as required

Employee Engagement, Recruitment and Onboarding

  • Coordinate the interview schedule
  • Screen prospective candidates
  • Facilitate necessary background checks
  • Support the onboarding process for new hires
  • Help organize social gatherings and employee recognition awards
  • Provide other administrative support to HR as required.
What You Bring
  • Ability to work in Canada: You're a Canadian citizen, a Permanent Resident of Canada, or hold a work permit
  • Must be proficient in the use of computers and related software (ie. Microsoft Office, G-Suite primarily Google Sheets)
  • Ability to communicate effectively both orally and in writing
  • Experience planning events for internal staff
  • Comfortable working independently and taking initiative
  • Have a high attention to detail.
  • Able to work well in a team environment.
  • Time management is essential as well as being able to prioritize and multitask.
  • Experience with ADP WorkforceNow or other HRIS systems an asset.
  • Bilingualism: Proficiency in French is a bonus as we expand our French-speaking client base
Benefits
  • The opportunity to work at a fast-scaling organization servicing some of the largest and most exciting companies in the world
  • Subsidized career training, including coverage of certification tests
  • A flat and modern work-culture
  • Group Insurance
  • Competitive salary
  • Flexible work environment
  • Company RRSP plan
  • Medical and dental benefits

  • We value giving back to our community - you get 20 hours of dedicated volunteer work

  • Artificial intelligence may be used to screen, assess or select applicants

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