Administrative Assistant – Finance and Human Resources

We are an equal opportunity employer. In accordance with AODA (Accessibility for Ontarians with Disabilities Act, 2005), the Hamilton Family Health Team (HFHT) will provide accommodations throughout the recruitment, selection, and assessment process to applicants with disabilities. HFHT offers accommodation for applicants with disabilities in its recruitment processes. If you are contacted by HFHT regarding a job opportunity, please advise if you require accommodation. If you require disability-related accommodations, please inform the recruiting staff.

The Hamilton Family Health Team (HFHT) welcomes applications from all qualified individuals, including, but not limited to women, persons with disabilities, visible minorities (racialized), Indigenous Peoples and persons of any gender identity and sexual orientation. Hamilton Family Health Team is committed to a positive, supportive and inclusive environment.

We are committed to enhancing our environmentally and socially responsible practices for the benefit of all members of the HFHT. Our long term perspective recognizes our responsibility to be innovators and to continually work as a community to reduce our ecological impact. We thank all applicants for their interest; however, only those selected for an interview will be contacted. All personal information is collected under the authority of the Freedom of Information and Protection of Privacy Act.

Employee Value Proposition

• Temporary
• Hamilton
• Posted 5 hours ago
• $44,600 – $55,700 CDN / Year

Hamilton Family Health Team

Together, we do amazing things every day.

Imagine a supportive employer, a career that fits your lifestyle, and many learning opportunities. With the Hamilton Family Health Team, you can have all of that, and more. We work hard to create an innovative and diverse workplace that values the contributions of our employees. No matter what your role, working with us is about making a difference – every day

Your Opportunity:

Our nonprofit healthcare organization is seeking a detail-oriented Administrative Assistant to support both the Human Resources and Finance departments on a temporary full-time basis. This role is critical to ensuring efficient internal operations, accurate data management, and seamless administrative support across teams. The ideal candidate has strong organizational skills, excellent Excel capabilities, and experience working in mission-driven environments.

The HFHT is actively committed to creating a diverse and inclusive workplace and encourages applications from all qualified candidates.

Roles and Responsibilities:

• Manage calendars, schedule meetings, and coordinate logistics across HR and Finance teams
• Prepare documents, reports, and presentations as needed
• Maintain organized digital and physical filing systems for both departments
• Respond to internal inquiries and route information to the appropriate team contacts
• Support cross-departmental projects and provide flexible administrative coverage as needed
• Other duties as required

Qualifications and Skills:

• 1–3 years of experience in administrative, HR, or finance support roles (non-profit or healthcare preferred)
• Proficiency with Microsoft Excel, including sorting/filtering, formulas, and data accuracy
• Experience with Dayforce and/or Sage Intacct strongly preferred
• Strong attention to detail and excellent data entry accuracy
• Ability to handle confidential information with discretion, especially within a healthcare environment
• Excellent communication and organizational skills; ability to manage multiple deadlines
• Comfortable working in a fast-paced, mission-driven environment
• Familiarity with nonprofit healthcare operations and compliance requirements
• Experience with other HRIS or accounting systems

Why join the HFHT?

Competitive Employee Value Proposition including, but not limited to:

• Healthcare of Ontario Pension (HOOPP)
• Meaningful, purpose-based work
• 12 paid Stat holidays and one (1) extra float day
• Flexible work schedule
• Ongoing green initiatives

Summary

Classification: Non-Union

Primary Location: Hamilton

Employee Class: Full-time (1.0 FTE)

Schedule: Monday-Friday

Date Available: ASAP

Salary: $44,600 – $55,700

Application Instructions:

Interested applicants please submit résumé and cover letter as one document using naming convention

Last name, First name_Position via email:

Note:

If successful in receiving a job offer with the Hamilton Family Health Team, new hires will be required to provide proof of full COVID-19 vaccination prior to start date as a condition of their employment. If successful candidates are unable to get their COVID-19 vaccination as a result of a medical exemption, they will be required to submit supporting documentation to determine if they are exempt from this requirement.

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