Payroll Specialist

3 days ago

Oakville, Ontario, Canada The Mason Group - Strategic Search Partners Full time

Our established client in the industrial space is looking for a Payroll Specialist to join their team. The Payroll Specialist is responsible for assisting in multiple payroll activities relating to weekly and bi-weekly payroll processing in a union and non-unionized environment. This includes timely and accurate reporting of payroll data for the company employees. Integrity and strong attention to detail are crucial for this role.

Duties of the Payroll Specialist is as follows:

  • Full payroll cycle processing - Process new hires, rehires, changes & terminations in UKG and JDE
  • Review hours exported and balance timesheet hours
  • Balance and process weekly expenses submitted through payroll
  • Process payroll deductions such as union dues, garnishments and other recoverable
  • Receive incoming payroll documents weekly for payroll processing from district administrators and review for errors. Communicate with districts to determine and correct errors, if any.
  • Generate payroll reports and update relevant spreadsheets with view of compliance implications
  • Perform system steps to generate payroll GL downloads
  • Issue Records of Employment and update systems accordingly
  • Ensure payroll month end requisitions and remittance requests are processed as per due dates
  • Calculate manual payroll payments for out of process items, including preparing and entering wire transfers and ensuring appropriate deductions occur
  • Communicate with 3rd party vendors such as Service Canada, Unions, Workers Compensation, and other government agencies with scope of role
  • Process annual union increases and applicable retroactive payments in collaboration with team
  • Monthly Union Remittances – create reports and process any adjustments as necessary
  • Monthly WSIB compensation reports – create and process
  • Assist with year-end duties and reconciliations
  • Other duties as assigned

Requirements

  • Certification through the National Payroll Institute or completion of payroll related courses
  • Minimum of 3+ years of progressively responsible payroll administration experience
  • Knowledge and work experience with UKG Pro is preferred
  • Knowledge of current legislative requirements and CRA regulations
  • Intermediate to advanced skill with Microsoft Office. Excel is CRITICAL, TEAMS, Word and Outlook
  • Quick learner with attention to detail and accuracy
  • Ability to deal with tight deadlines
  • Ability to work independently or with minimal supervision
  • Sound analytical thinking, planning, prioritization, and execution skills
  • Strong customer service and collaboration focus

Additional Information:

The Mason Group is committed to fostering a diverse, inclusive, and accessible recruitment process. We welcome applicants from all qualified candidates. Accommodations are available upon request for candidates participating in all stages of the recruitment process, in accordance with the Accessibility for Ontarians with Disabilities Act (AODA).

This role is for an immediate vacancy, and we are actively hiring.

If you are already registered with The Mason Group, please contact your Recruiting Consultant directly with reference to job #20257.

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