Executive Administrative Assistant

Company Description

Bite Brands Ltd. is a dynamic private equity and management firm based in Toronto, specializing in the hospitality and entertainment sector. The company focuses on cultivating and enhancing businesses within the industry, including the expansion of Dave's Hot Chicken into the Canadian market and the creation of Forest Hill Farmhouse.

Position Overview

This is a full-time hybrid Administrative Assistant role located in Toronto, Canada. The Administrative Assistant will be responsible for providing administrative support and acting as an executive assistant to leadership across multiple teams. We are seeking a highly organized, proactive, and resourceful Administrative Assistant to support multiple businesses as needed. The ideal candidate will have 3-5 years of relevant administrative experience, possess strong communication and interpersonal skills, and demonstrate the ability to handle multiple tasks in a fast-paced environment. If you thrive in a dynamic, professional setting and enjoy managing a variety of office and reception duties, we encourage you to apply.

Key Responsibilities

• Provide day-to-day administrative support to our finance team, the management team and other departments as required
• Manage and coordinate calendars, schedule meetings, resolve scheduling conflicts, and book boardrooms
• Coordinate travel arrangements, including booking flights, accommodations, and ground transportation
• Prepare and submit expense reports and reconcile credit card statements
• Maintain and organize various databases, files, and records, ensuring all documents are properly scanned and filed digitally
• Coordinate and organize events, including team-building activities and social events
• Work closely with IT support to troubleshoot minor technical issues
• Oversee office supplies, inventory, equipment, and maintenance, and negotiate contracts with vendors as needed
• Deposit cheques via DepositEdge or at the bank as required
• Take on any other administrative duties as assigned by management

Office Management Duties:

• Greet and welcome guests in a professional and friendly manner and manage reception desk
• Maintain cleanliness and organization in meeting rooms and common areas
• Arrange catering for meetings as needed
• Handle incoming and outgoing mail, deliveries, and correspondence efficiently

Qualifications

• 5+ years relevant administrative experience in an office environment
• Advanced proficiency in Microsoft Office, Google Suite, video conferencing platforms (Zoom, Google Meet and Microsoft Teams)
• Excellent verbal and written communication skills complemented by exceptional interpersonal skills
• Highly organized, proactive and resourceful, able to juggle and multi-task, with acute attention to detail and follow through
• Post-secondary education in office administration or a related field
• Authorization to work in Canada

Work Location & Schedule

Downtown Toronto (steps from Union Station) and Midtown Toronto

Hybrid schedule: 3 days in the office, 2 days remote (subject to change based on business needs)

Benefits

Extended health care, dental care, vision care, and life insurance

Salary

The range for this position is $60,000 - $70,000 annually (based on skill set and experience)

At Bite Brands, we value the unique skills and experiences each individual brings to the table, and are committed to creating and maintaining an inclusive and accessible environment for everyone. If you require accommodation during the recruitment and selection process, please let Human Resources know. Candidates must apply directly online to be considered for this role. We thank all applicants for their interest in a career at Bite Brands; however, only those candidates who are selected for an interview will be contacted.

Job Types: Full-time, Permanent

Pay: $60,000.00-$70,000.00 per year

Benefits:

• Dental care
• Discounted or free food
• Extended health care
• Life insurance
• Paid time off

Work Location: In person