Guidance Secretary

1 day ago

Mississauga, Ontario, Canada St. Jude's Academy (Official) Full time $45,000 - $70,000 per year

Company Description

St. Jude's Academy (JK–Grade 12) is a leading IB World School (PYP, MYP, DP) in Mississauga/GTA, committed to academic excellence and the holistic development of every student. Our faculty and staff are dedicated to creating an environment that supports inquiry, creativity, and critical thinking. With a strong emphasis on fundamentals and an individualized approach, 100% of our graduates are accepted into their chosen universities. Supported by a close-knit community of faculty, parents, and staff, our students are inspired to confidently make their mark on the world.

Role Description

We are seeking a detail-oriented and highly organized
Guidance Secretary
to support the operations of the Guidance Office at St. Jude's Academy. This is a full-time, on-site position located in Mississauga, ON. The Guidance Secretary will provide essential administrative support to the Guidance Counsellors, faculty, and students while ensuring smooth daily operations within the department.

Key responsibilities include:

  • Managing and maintaining student records, including transcripts, report cards, and confidential files.
  • Assisting with the coordination of university and college applications, scholarship information, and student documentation.
  • Scheduling student appointments with Guidance Counsellors and maintaining the guidance office calendar.
  • Using current school platforms to support students with their schedules, class changes, etc.
  • Supporting students and parents by answering inquiries and directing them to the appropriate staff member.
  • Preparing correspondence, reports, and forms as required by the Guidance Department.
  • Assisting with the organization of guidance-related events, such as university fairs, workshops, and student information sessions.
  • Ensuring the guidance office remains well-organized, welcoming, and efficient.

Qualifications

  • Strong administrative and organizational skills with attention to detail
  • Excellent verbal and written communication skills
  • Proficiency with Microsoft Office Suite, Google Workspace, and student information systems/databases
  • Ability to handle sensitive and confidential information with discretion
  • Previous experience in an educational setting is an asset
  • High school diploma required; post-secondary education in administration, office management, or a related field preferred

  • FOI & Policy Analyst

    1 week ago

    Mississauga, Ontario, Canada Skilled Trades Ontario Métiers spécialisés Ontario Full time $60,000 - $80,000 per year

    Position Title: FOI & Policy AnalystPosition Type: Full-Time/PermanentLocation: Mississauga, ONJob Band: 9Salary Range: $40.59 to $48.51/hourHours of work: 36.25 hours/weekReporting to: Corporate SecretaryThis posting is applicable to: Internal/External ApplicantsSkilled Trades Ontario (STO) is a Crown agencyresponsible for skilled trades certification in...

  • Legal Director

    7 days ago

    Mississauga, Ontario, Canada Chubb Fire & Security Canada Corporation Full time $145,000 - $200,000 per year

    Legal DirectorWhy join Chubb Fire and Security? At Chubb Fire and Security Canada powered by API Group, we provide cutting-edge fire safety and security solutions to protect what matters to most to our clients across the nation. As a trusted leader in the fire and security industry, we have built a reputation for excellence, reliability, and innovation....

  • Student Services Officer/ Academic Support

    1 week ago

    Mississauga, Canada Alpha College of Business and Technology Full time

    _**Position: Student Services Officer/ Academic Support**_ Reports to: Manager, Student Services **Student Services**: - Represent Alpha College to prospective students and promote Alpha programs; - Provide customer service to students and resolve problems in relation to their files; - Plan, organize and encourage student participation in events and...

  • Legal Counsel, Legal Services

    2 days ago

    Mississauga, Canada Travel Industry Council of Ontario Full time

    The Travel Industry Council of Ontario (TICO) is an organization mandated by the Ontario government to administer the Ontario _Travel Industry Act, 2002 (TIA)_ and Ontario Regulation 26/05, which governs approximately 2,000 travel retailers and travel wholesalers in Ontario. In addition, TICO administers an industry-financed Travel Compensation Fund. At...

  • Office Assistant

    2 days ago

    Mississauga, Canada Amada Canada Ltd Full time

    **Position Overview** **Duties and Responsibilities** **Travel & Hospitality** - Oversee corporate travel (hotels, flights and car rentals) and support employee use of the system - Greet visitors and customers - Assist in preparation/coordination including catering, setup, hospitality arrangements **Sales Administration** - Prepare sales...

  • Operations Associate

    6 days ago

    Mississauga, Canada Gallagher Benefit Services Full time

    **Introduction** ** At Gallagher Benefit Services, you’re a trusted partner to organizations navigating some of their most important people decisions.** We help clients build better workplaces, where people feel supported, empowered, and inspired to thrive. Whether it’s shaping benefit strategies, designing wellbeing programs, or advising on workforce...

  • Admin Assistant

    1 week ago

    Mississauga, Canada Signature Culinary Solutions Full time

    **Responsibilities**:_ - Point person for maintenance, mailing, shipping, supplies, equipment, bills, and errands - Organize and schedule meetings and appointments - Partner with HR to maintain office policies as necessary and manage vacation/sick day trackers for all management staff - Organize office operations and procedures - Oversee the IT 3rd party...

  • Office Manager/executive Assistant

    1 week ago

    Mississauga, Canada Signature Culinary Solutions Full time

    **Responsibilities**:_ - Point person for maintenance, mailing, shipping, supplies, equipment, bills, and errands - Organize and schedule meetings and appointments - Partner with HR to maintain office policies as necessary and manage vacation/sick day trackers for all management staff - Organize office operations and procedures - Oversee the IT 3rd party...

  • Legal Counsel

    1 week ago

    Mississauga, Canada AtkinsRéalis Full time

    **Legal Counsel** **Come join us in reshaping the future with AtkinsRéalis. AtkinsRéalis is dedicated in engineering a better future for our planet and its people** AtkinsRéalis is seeking a Toronto-based legal counsel to support and advise its CANDU Energy business unit. CANDU Energy is the OEM of Canada’s indigenous pressurized heavy water nuclear...

  • Legal Director

    2 weeks ago

    Mississauga, Canada APi Group Full time

    Legal Director Why join Chubb Fire and Security? At Chubb Fire and Security Canada powered by API Group, we provide cutting‑edge fire safety and security solutions to protect what matters to most to our clients across the nation. As a trusted leader in the fire and security industry, we have built a reputation for excellence, reliability, and innovation....

  • Legal Director

    2 weeks ago

    Mississauga, Canada APi Group Full time

    Legal Director Why join Chubb Fire and Security? At Chubb Fire and Security Canada powered by API Group, we provide cutting‑edge fire safety and security solutions to protect what matters to most to our clients across the nation. As a trusted leader in the fire and security industry, we have built a reputation for excellence, reliability, and innovation....

  • Legal Director

    2 weeks ago

    Mississauga, Canada Chubb Fire & Security Canada Full time

    Legal Director Why join Chubb Fire and Security? At Chubb Fire and Security Canada powered by API Group, we provide cutting‑edge fire safety and security solutions to protect what matters to our clients across the nation. As a trusted leader in the fire and security industry, we have built a reputation for excellence, reliability, and innovation. Joining...