Book Keeper and Admin Assistant

Job Summary

WANTED: Organized, Detail-Oriented Book Keeper and Office Assistant (Kamloops- Please read entire ad before responding)

Hi

I've recently grown my business, and I would like to find someone to come to work with me helping to keep me organized at my home office, and do the book keeping for our company.

I'm looking for someone who:

1) Is highly organized, detail-oriented, and serious about organization and cleanliness. You probably have done event planning or bookkeeping because you're good at logistics and details, and you like to write lists and work from a checklist at all times.

2) Enjoys working alone most of the time, and with people some of the time. The work you'll be doing is typically alone. If you're the type of person who likes to chit-chat with people and friends a lot, this probably isn't right for you.

3) Has a dependable car.

4) Lives within 10 or 15 minutes of Kamloops.

5) Is "tech savvy" and understands the Mac environment (nothing advanced, but you must know things like Office, Google Docs, Quickbooks familiarity, scheduling, email, ordering things online, etc.). Familiarity with InvestNext, Buildium, Jobber, QB Online and various online banking sites (NBC, Beem, Coast and Valley First credit unions) is an asset.

6) Is dependable (I'm talking about VERY dependable... not the "This usually doesn't happen, but it happened again" type). I would prefer if you were that person in grade school that got the award when moving on to middle school for perfect attendance in every grade...

7) Doesn't take things personally, have feelings hurt easily or get offended at all. Stays objective and likes to always use logic to make decisions.

8) Is cool and relaxed, but always pushing to get things done. It's important that you like to take responsibility, and your main focus is always delivering results.

9) Has good communication skills. Communication skills are important. This is our image to contractors, utilities, RTA, etc. You need to be polished on the phone. I think this should go without saying, but trust, integrity, and work ethic are also critical.

10) Has experience with office administration, HR, banking, or mortgages, all would be helpful.

Responsibilities and Duties

The main components of the work would be:

1) Book keeping. Comfortable in use of Quickbooks Online, book keeping experience is required. You will be responsible for approximately 8 sets of books. Also you will do infrequent errands including picking up various things and shopping, picking up and dropping off mail & shipments, etc.

2) Filing, working through tasks using a checklist, data entry, and other administrative work. You need to not only file but develop filing systems and best practices.

3) You need to be able to apply to residential tenancy board for various things (rent increases, etc.). We can provide training but experience is an asset.

4) Organizing and light office cleaning - from keeping things in order, to assembling stuff from Ikea, to cleaning up after projects. We will have a separate housekeeper, so no heavy cleaning required - but it's important that you're always willing and pro-active about cleaning up anything that needs it, if you see it.

If you're the type of person who likes super "creative" work, where you have a lot of variety in your day... work with lots of other people... like to chat... and deal with a lot of different types of complex challenges... then this probably is NOT right for you. This is "organizer" work, and will require you to keep checklists and work from them.

On the other hand... if you're the type of person who loves organizing things, creating effective systems, operating efficiently and using checklists, and basically becoming better and better at running through a pre-planned system and improving them, then this might be perfect for you "Kaizen" should be a word you're framiliar with :)

I really am looking for someone who is incredibly organized in their work life and personal life, and who really doesn't like being disorganized or messy. It's important to me to find someone who is INCREDIBLY meticulous about cleanliness. Look around your house. Is it so clean and organized that your friends tell you that you're too uptight... and a clean freak? Perfect (By the way, one of the reasons I need someone who's clean and organized is because I'm kind of a mess) If you're a mess, and you try to convince me that you're organized, I'll find out. So don't even waste your time... lol

I'm looking for a self-motivated, organized person who would like to have a stable role helping me keep my business organized.

Please send me an email and include the following:

Your career history, with each job you've had, what the responsibilities were, who your boss was - along with what each of your bosses would say were your strengths and weaknesses. Please also include contact information for each of your previous bosses, so I can check your references.

A resume, if you have one.

Your salary expectations.

Please include your preferred communication style by completing this 14 minute exercise.

Communication

There are bonus points for your application if you can find the the Communication Builder form on this website, fill it out and send it to me along with your resume.

Confirmation that you meet each of the requirements I've listed above, including car, time flexibility, availability, etc.

It's important that you tell me about why you think you're a good match for what I've listed above, with particular focus on the organizational aspect and time flexibility. I'm going to review every response I get personally, and I'll contact you if I think that you'd be a good fit.

Thank you

Job Type: Full-time

Pay: $51,000.00-$77,000.00 per year

Work Location: In person