Payroll and Benefits Administrator

Are you motivated by using your talents to support others? Come work for one of BC's top regulated colleges

Established in 1903, Sprott Shaw College is a regulated post-secondary institution with 16 government-designated campuses across British Columbia. We take great pride in educating and preparing our students for rewarding and relevant careers in Administration, Business, Trades & Design, Nursing & Healthcare, and Child, Family & Community Support.

Sprott Shaw College is one of the oldest colleges in British Columbia with over 120 years of storied history. As an organization, we cultivate professional growth and positive working environments for our employees, which fosters our values of Community, Diversity, Integrity, Quality, Respect, and Results-Oriented.

Reporting to Director of Payroll and Benefits, the Benefits Administrator will work with the Payroll team to ensure the company's benefits and pension plan and payroll processing is completed as accurately and timely as possible.

Responsibilities

• Set up new hires in ADP payroll system each pay period, create FAST system accounts for IT access credentials, and support employee access to the SSCC web portal and other required systems.
• Maintain and update multiple payroll tracking worksheets in OneDrive to ensure changes are recorded accurately and on time.
• Support the payroll team with reviewing, correcting, and balancing payroll outputs and related reports.
• Support Payroll Director with year-end T4 reconciliation
• Assist employees with ADP registration and respond to payroll/ADP access inquiries.
• Collect, process, and maintain filing of group benefits and optional benefits enrollment; set up payroll deductions as required.
• Enroll employees in the group benefits plan through the insurance carrier's online portal in a timely manner and track hourly employee eligibility in accordance with policy requirements.
• Track pension plan enrollment and administer RRSP deductions through the payroll system.
• Prepare and reconcile benefits-related reports, including taxable benefits and deduction reports; update year-to-date taxable benefit amounts as required.
• Prepare benefit billings and submit payment requests to the accounting team, liaising with the insurance provider to ensure payments are properly recorded and applied.
• Track and collect benefit premium payments for employees on leave of absence (LOA) and maintain ongoing communication as needed.
• Prepare required documentation and reports for external agencies and carriers, including:​
• LTD employer forms
• WCB wage loss surveys, clearance letters, and claim costs reporting
• CRA and Service Canada questionnaires and employment forms
• Prepare after-pay cheque requisitions and third-party payments as required by legislation.
• Maintain employee payroll/HR records and correspondence files (physical and electronic), ensuring documentation is complete and properly filed.
• Prepare employment/payroll records for internal stakeholders and external parties (e.g., solicitors), including employment verification letters and auditing documents as required.
• Provide general administrative support, including phone coverage and other related duties as assigned.
• Duties and responsibilities may be added, deleted, or changed at any time at the discretion of management, formally or informally, either verbally or in writing

Qualifications and Education

• Certified as a Payroll Compliance Practitioner with the National Payroll Institute
• Minimum three (3) years' payroll work experience
• Experience with ADP WFN software an asset
• Experience with maintaining group benefits plan an asset
• Experience with group RRSP/DPSP plan an asset

Skills

• Medium to Advanced Excel
• High Degree of Accuracy
• Attention to Details
• Knowledge of MS Office and Database Systems
• Excellent Communication and Interpersonal Skills
• Customer Service
• Team player
• Fast paced

Competencies

• Service orientation
• Teamwork
• Accountability
• Communication
• Planning and organizing
• Networking and relationship building

What We Offer

• Reimbursement of practicing license or professional association membership fees
• Education and training allowance
• Tuition discount for spouse and children
• Comprehensive extended health benefits
• Disability and life insurance
• RRSP matching
• Employee and Family Assistance Program
• Flexible schedule, work-life balance

Commitment to Equity, Diversity & Inclusion

Sprott Shaw College is an Equal Opportunity Employer and welcomes all applicants to apply and does not discriminate based on race, national/ethnic origin, colour, religion, sex, age, sexual orientation, marital status, family status, and/or disability.

Job Types: Full-time, Permanent

Pay: $55,000.00-$65,000.00 per year

Benefits:

• Dental care
• Employee assistance program
• Life insurance
• RRSP match
• Tuition reimbursement

Application question(s):

• Are you available to work in-person at our Burnaby office?
• Do you have your PCP?

Work Location: In person