Accounts Payable Officer

Since 1994, Navitas has been a respected leader in global higher education. As pioneers in the university pathway sector, we have trusted partnerships with more than 30 forward-thinking universities in Australia, New Zealand, United States, Canada, United Kingdom, The Netherlands, United Arab Emirates, Singapore and Sri Lanka. We provide our partners with access to resources and expertise to help drive large-scale initiatives that provide tangible, lasting benefits to students, faculty, staff and local communities.

Navitas is seeking to employ an Accounts Payable Officer to join our North American team in Burnaby, BC.

The Accounts Payable Officer in conjunction with the Finance Manager and the Financial Controller, is responsible for a range of accounts payable functions including, but not limited to, processing invoices and expense reports, vendor management, reconciliations and any other North America centralized finance duties as assigned.

Key Responsibilities

• Process accounts payable transactions and employee expense reports in a timely and accurate manner
• Prepare and process weekly payments (cheque, wire, ACH, online payment)
• Assist with updating agent and vendor banking information to ensure secure and accurate payments
• Reconcile vendor statements with Oracle records on a monthly basis and resolve any discrepancies
• Assist with account reconciliations and analysis to ensure AP and AR module reconciles to the general ledger
• Maintain and reconcile property, plant and equipment sub-ledger
• Assist in the maintenance of vendor accounts such as FedEx, travel agencies, and other service providers
• Respond to inquiries from internal teams and external vendors
• Process vendors and related parties AR invoicing
• Process orders in the procurement system
• Assist with year-end audit preparation and documentation
• Participate in month end and year end close activities
• Meet accounting department closing schedules and reporting deadlines and commitments

Essential Skills, Knowledge and Experience

• Demonstrated knowledge and understanding of bookkeeping and the ability to apply the knowledge;
• Excellent Microsoft Office Suite skills i.e. Word, Excel, PowerPoint, Outlook etc;
• Demonstrated administrative/organizational skills, with ability to communicate verbally and in written form;
• Knowledge and experience with corporate financial, accounting and administrative information systems;
• Excellent telephone, reception desk, and customer service communication skills;
• Ability to work independently within existing guidelines, policies and procedures;
• Ability to handle multiple tasks while maintaining a professional manner;
• Ability to work well within a team environment;
• Highly developed skills demonstrated in an environment of large volume work flows and critical deadlines;
• Ability to interact effectively and professionally with clients and staff at all levels and adjust communication style to meet varying needs;
• Outstanding interpersonal skills and cultural sensitivity towards students and staff from a diverse range of backgrounds.
• Legal authorization to work in Canada

Desirable Skills

• Degree in accounting or similar discipline, or appropriate experience;
• Experience in working with banking software and processing payment in bank;
• Experience in working with payables.

What We Offer

Navitas is an equal opportunity employer committed to fostering an inclusive, accessible environment, where all employees feel valued, respected and supported. We are dedicated to building a workforce that reflects the diversity of our students and communities in which we live and serve. If you require an accommodation during any stage of the recruitment process, please let us know and we will work with you to meet your needs.

Successful applicants will be subject to relevant pre-employment checks, which includes a Criminal Background and professional reference checks.