Payroll and Financial Analyst

Employment Type: Full-Time, Contract
Work Hours: 35 hours per week
Salary: $55,808 annually (Level 6), plus comprehensive benefits
Contract Duration: January 2, 2026 to December 31, 2026
Location: 87 Elm Street, Toronto, Ontario M5G 0A8 Internal Application Deadline: Wednesday, December 10, 2025
External Application Deadline: Friday, December 12, 2025
JOIN OUR TEAM
YWCA Toronto strives to uphold anti-discrimination practices and anti-oppression principles to ensure that the rights of all individuals are respected and protected. We work to promote a climate that is welcoming of all women and individuals who identify as Trans, intersex, non-binary, agender, and/or Two-Spirit. We encourage applications from women and gender diverse people from all races, ethnic origins, religions, abilities and sexual orientations.

The Payroll and Financial Analyst is Responsible for: 1) Detailed analytical reviews, analysis and reconciliations of payroll budget; 2) participation in Procurement Committee; 3) assisting with quarterly budget projections and annual budget preparation; 4) other Finance administrative functions

ABOUT YWCA TORONTO
YWCA Toronto is dedicated to improving the lives of women, girls and gender diverse people. Our programs promote equality, economic security and lives free from violence. We help women, youth and gender diverse people flee violence, secure housing, find jobs, establish their voices, enhance skills and develop confidence. We offer a range of housing options, employment and training programs, community support programs, girls' programs and family programs. We also engage in systemic advocacy.

KEY RESPONSIBILITIES

• In coordination with the Senior Payroll Administrator, prepares monthly trial balance, accruals, payroll cost and benefit entries and inputs into the accounting system within established cutoff periods. This involves preparing a detailed report of salary expenses across the Association with the corresponding program accounts.
• Support Senior Payroll Administrator with record keeping and maintenance of staff data in the ADP Payroll system.
• Prepares and distributes monthly payroll reports to each program.
• Reviews, analyzes and reconciles payroll budget for programs across the Association for quarterly meetings and annual budget preparation.
• In coordination with Manager of Finance, participate in the Procurement Committee meetings to support identifying savings opportunities while also ensuring that the organization meets its essential needs.
• Work as a backup for the Accounts Payable clerk position, submitting invoices for approval and posting them in the accounting system for payment.
• Assists the Manager of Finance and Director of Finance and Information Technology in Association-wide budget preparation and quarterly forecasts and helps to ensure that budget information is entered correctly in the accounting system.

QUALIFICATIONS

• In-depth knowledge of an academic discipline normally acquired through undergraduate degree (e.g. Accounting or Business Administration) or a level 3 CPA (Cases for Equivalency will be considered);
• 3-5 years directly related work experience including working with complex databases.
• Demonstrated knowledge of accounting principles and practices.
• Advanced MS Excel skill including Macros, Pivot tables, V-lookup. Working
• knowledge of Excel (VBA) - Visual Basic for Applications
• Advanced competency with accounting software (GP Dynamics and Management Reporter preferred).
• Knowledge of the social service sector and awareness of women's issues.
• Knowledge of culturally diverse communities.
• Superior and proven organizational and administrative skills, including an ability to work to deadlines.
• Superior and proven accuracy to detail required.
• Ability to work under pressure and respond to changing priorities.
• Ability to work well with people from diverse backgrounds.
• Must possess a positive attitude with strong interpersonal skills.
• Excellent communication skills, both verbal and written.
• Ability to think strategically, plan ahead and anticipate needs and issues.
• Experience working with volunteers or committees.
• Uses good judgment and discretion in dealing with confidential information.

NB:
It may be necessary at times to work in excess of 35 hours per week during audits, including evenings and weekends.
Restriction on vacation prior to and during the year-end closing and annual audit (approximately 8 weeks/year).

WHAT WE OFFER:

• Comprehensive Medical, Vision, and Dental Coverage
• Life Insurance and Long-Term Disability Benefit
• Multi-Sector Pension Plan: Employer's contribution of 5.75% and Employee Contribution of 3.25%
• Time off: Starts with 20 Vacation Days, 1.5 Days Per Month Sick Leave, 12 Paid Holidays, Health Promotional Days and 4 Float Days
• Other Benefits: Child Care Benefits, Maternity/Parental Leave Supplementary Employment Benefits, Educational/Sabbatical Leave, and Financial Assistance for Professional Development

Please note: A vulnerable sector police reference check is required by the successful candidate prior to hiring. YWCA Toronto is a unionized workplace. Staff are represented by CUPE Local 2189. This position is within the Bargaining Unit. Please indicate on your cover letter if you are an internal candidate. For internal applicants, this position is not secondable.

Posting Date: December 1, 2025

 

YWCA Toronto transforms lives. As the city's largest multi-service women's organization, we help women and gender diverse people escape violence, move out of poverty and access safe, affordable housing.

We work tenaciously to break down barriers that hold women and gender diverse people back from achieving equality.

Vaccination Policy: In accordance with YWCA Toronto's COVID-19 Vaccination Policy, all YWCA Toronto employees, students and volunteers are strongly encouraged to obtain all COVID-19 vaccinations and booster doses as recommended by Toronto Public Health

Please note: A vulnerable sector police reference check is required by the successful candidate prior to hiring.

YWCA Toronto promotes the principles of anti-oppression and adheres to the tenets of the Ontario Human Rights Code. We encourage applications from women and gender diverse people of all races, ethnic origins, religions, abilities and sexual orientations.

YWCA Toronto provides accommodation during all parts of the hiring process, upon request, to applicants with disabilities. If contacted, please advise us if you require any accommodation. While we thank all candidates for their interest, only those selected for an interview will be contacted.

YWCA Toronto is a Scent-Sensitive Workplace.

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