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Commercial Coordinator, Facilities Management
3 weeks ago
Position: Commercial Coordinator, Facilities Management
Location: Markham
Structure: Full-time position, hybrid work option
ABOUT THIS CAREER OPPORTUNITYs)
The Facilities Management Commercial Coordinator ("Commercial Coordinator") will work as part of the Facility Services pursuits and commercial support team, supporting Black & McDonald's Business Development Team and the wider business across the country. Reporting to the Sr. Commercial Manager, this role is ideal for a detail-oriented, analytically driven individual with a background in finance, accounting, or business administration. Prior facilities management or property management industry experience is beneficial but not required; strong analytical, organizational, and communication skills are essential.
The Commercial Coordinator will play a key role in supporting commercial reviews, pricing development, financial modeling, and pursuit-related coordination activities. This role will help ensure the accuracy, completeness, and clarity of commercial deliverables, enabling informed strategic decisions that support our growth and competitive positioning.
Key Responsibilities
Financial Modeling & Pricing Support
• Assist in the preparation and validation of pricing models for pursuits, renewals, change orders, and expansions.
• Collect and compile input data (labour rates, billable allowances, subcontract quotes, overheads, etc.) in coordination with operations and estimating.
• Prepare pricing schedules, costing summaries, and supporting analysis to ensure clarity and defensibility of commercial assumptions.
• Support variance analysis and scenario modeling to refine pricing recommendations.
Commercial Review & Documentation
• Support the Commercial Manager in reviewing RFx documents, contracts, and client requirements to extract key commercial terms, data needs, and deliverables.
• Track action items, deliverables, commercial risks, and clarifications throughout the pursuit cycle.
• Assist in preparing meeting notes, assumptions registers, risk logs, and pricing rationale summaries.
Bid Coordination & Administrative Support
• Coordinate the collection and organization of pricing inputs from internal teams, subcontractors, and external stakeholders.
• Track deadlines, input submissions, and approval requirements to ensure timely and complete commercial contributions to the bid package.
• Maintain version control and documentation integrity for pricing files, commercial schedules, costing appendices, clarifications, and assumptions.
Data & Market Research
• Assist with data gathering and benchmarking efforts to support development of pricing strategies.
• Maintain historical pricing and benchmarking repositories for reference in future pursuits.
• Support analysis of labour, subcontracting, and overhead cost trends relevant to FM bids.
Cross-Functional Collaboration
• Work closely with Proposal Managers, Estimators, Operations Leaders, and Finance stakeholders to enable coordinated commercial responses.
• Actively contribute to internal pursuit working sessions and bid reviews by providing accurate financial and operational input summaries.
• Ensure clear communication and structured documentation between commercial / technical teams.
Post-Pursuit Closeout & Continuous Improvement
• Assist in pursuit debriefs by compiling pricing learnings, key decisions, and commercial outcomes.
• Help maintain templates, tools, calculation libraries, and standard reporting formats to enhance commercial efficiency and reliability.
• Support the evolution of internal reference materials and cost databases.
Preferred Qualifications & Experience
Education
• Post-secondary diploma or degree in Accounting, Finance, Business Administration, Economics, or related field.
• CPA (in progress or interest) considered an asset but not required.
Experience
• 2–5 years of experience in an analytical role (finance, estimating, procurement, accounting, cost control, data analytics, etc.).
• Experience supporting pricing, estimating, cost modeling, or bid preparation would be advantageous.
• Facilities management, construction, real estate, property management, or service contract environments considered an asset.
Technical Knowledge
• Strong working knowledge of Excel and financial modeling concepts (must-have).
• Familiarity with cost estimating structures, labour costing, or budget modeling is preferred but can be trained.
• Exposure to service delivery environments (hard or soft FM services) is an asset but not required.
Skills
• Strong numerical, analytical, and problem-solving skills.
• Exceptional organizational abilities and attention to detail.
• Clear written and verbal communication skills for summarizing commercial assumptions and findings.
• Ability to work collaboratively across teams and juggle multiple priorities in fast-paced deadlines.
• Proactive, resourceful, and comfortable asking clarifying questions to ensure accuracy.
Black & McDonald welcomes and encourages applications from persons with disabilities. Accommodations are available upon request for candidates taking part in all aspects of the recruitment and selection process.
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