Co-op - Human Resources Assistant

Department:
Human Resources

Employment Type:
Fixed Term Contract

Location:
Guelph, ON

Description
Rowan Williams Davies & Irwin Inc. (RWDI)
is a global engineering consulting firm specializing in the science of buildings and structures. We help our clients redefine what's possible by overcoming complex design and operational challenges, while minimizing environmental, user, and resource impacts. With deep technical expertise, we lead integrated design across a range of disciplines - including sustainability, environmental engineering, wind engineering, microclimate, ventilation, noise, acoustics, and vibration. Our team of 700+ professionals in nine countries brings a wide range of experience and skills together to deliver innovative, holistic solutions for our clients.

At RWDI, we believe that growth happens through collaboration and continuous learning. Team members at all levels are supported by experienced professionals who are passionate about mentorship, knowledge sharing, professional development, and technical excellence.

As a values-based organization, we embed our core values - innovation, integrity, and integration - into every aspect of our work. We seek individuals who are curious, reliable, and thrive in a collaborative environment.

We are looking for an enthusiastic Co-op student to work as a Human Resources Assistant Co-op in our Guelph office, to aid the Talent Acquisition and Compensation & Benefits teams. This contract position is available from
January to April of 2026
. We will also consider applicants who are available for an 8-month placement.

Key Responsibilities

Recruitment
The Role Includes, but is Not Limited to:

• Assisting with full-cycle recruitment process/activities.
• Representing RWDI at job fairs and other recruitment events to engage with potential candidates and promote the organization.
• Collaborating with the recruitment team to enhance our employer brand with local schools.
• Conducting phone screens, reference checks, and background checks.
• Scheduling meetings and interviews as requested by the Talent Acquisition team.
• Marinating up-to-date tracking of candidate status and progress throughout the hiring process, ensuring timely and professional communication at each stage, including closure.
• Drafting employment offers.

Compensation & Benefits

• Supporting Canadian, US, and UK benefits administration by handling enrollments, changes, claims, etc.
• Acting as the first point of contact to address employee inquiries regarding their benefits in a prompt, courteous and efficient manner, resolving issues or escalating them to providers as appropriate.
• Processing retirement plan transactions for the USA and UK, including enrollment, contributions and terminations.
• Assisting with Expatriate and Travel programs, ensuring plans are up to date and plan members' expectations regarding coverage and travel impact are communicated.
• Auditing benefits vendor invoices to ensure accuracy and forwarding to Accounts Payable for processing.
• Contributing to the planning, development and delivery of educational programs to promote wellness initiatives, benefits and retirement programs. Supporting other benefits and wellness related projects and tasks as required on an ad hoc basis.
• Performing other administrative duties as requested/assigned.

Skills, Knowledge and Expertise

We are accepting applications from highly motivated and energetic candidates with the following qualifications
:

• Completed or currently pursuing post-secondary education in Business, Human Resources, or a relevant field.
• Strong presentation skills, along with excellent written and verbal communication.
• High ethical standards with a strong commitment to confidentiality and employee privacy.
• Approaches situations with political/cultural sensitivity, and a commitment to respect and inclusion.
• Able to work efficiently as a part of a team as well as independently.
• Attention to detail in all aspects of work.
• Able to manage time effectively, remaining calm under pressure and meeting tight deadlines.

Additional Information

Salary
: Commensurate with experience.

Thank you in advance for your application.

Only candidates selected for an interview will be contacted.
RWDI endorses and practices the principles of equal opportunity employment.

We are committed to diversity and inclusion.

Accommodations are available during all stages of the recruitment process in accordance

with AODA and the Human Rights Code.