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Assistant, Volunteer Tutors

3 weeks ago

Nanaimo BC VR S, Canada Vancouver Island University Full time
Assistant, Volunteer Tutors

Employment Group

CUPE

Position Number

01087

Division

Faculty of Academic and Career Preparation

Department

Academic and Career Preparation Administration

Campus

Nanaimo campus *Successful candidates must be able to attend in person on campus as required.

Location

Nanaimo, British Columbia

Country

Canada

Appointment Type

regular part-time

Workload

21 hours per week for 45 weeks per year. Additional hours, if approved, to be submitted on timesheets. Schedule to be determined with the successful applicant. Annual vacation to be scheduled within the 45 week appointment. Seasonal break dates to be confirmed annually.

Pay Level

CUPE 6: $28.96 per hour

Appointment Start Date

12-Jan-2026

Additional Information

Subject to CUPE Joint Job Evaluation. Pay level may increase.

Applicant Documents

CV/Resume, Cover Letter, Qualifications , Name and contact information of recent supervisors willing to provide a reference

Posted Date

11-Dec-2025

Closing Date

07-Jan-2026

Job Reference

2846

Duties:

The primary purpose of the Volunteer Tutor Assistant position is to support the academic success of students through a volunteer-based tutoring program. This role involves both direct student support and program administration. Key responsibilities include matching students with volunteer tutors who can provide support in core subjects such as English, math, and sciences.

The Volunteer Tutor Assistant will offer help through scheduled office hours, online platforms, phone, and email. The Assistant is also responsible for recruiting and screening volunteer tutors to ensure a suitable fit for the program, matching them with students based on specific tutoring needs and maintaining ongoing communication and support.

Additionally, the role includes organizing tutoring places/spaces in consultation with tutors; planning and organizing appreciation events to recognize the contributions of volunteer tutors, as well as creating, maintaining, and managing student and tutor documentation, program resources, reports, and records effectively. Strong professional communication and interpersonal skills are essential to foster a positive and efficient environment for both tutors and students, ensuring the overall success of the tutoring program.

Required Qualifications:

One-year certificate (office administration). Minimum three years of proven experience in office administration, including front-facing service/reception.

Preferred Qualifications:

  • Valid BC Driver's License.
  • Working knowledge of VIU systems and support services.
  • Experience in Adult Basic Education, English Language Learning and/or experience/education working with students with neurodiversites.

VIU is pleased to offer eligible employees a comprehensive benefit plan; ample paid holiday time; professional development opportunities and a desirable pension plan. As part of the VIU campus community, our employees work with supportive colleagues within an encouraging environment and are provided with the tools and training that promote learning and development. The perks of VIU employment are multiple, and include well-being initiatives and services, strategic discounts, and flexible work opportunities.

Note:

  • Short-listed candidates must provide original transcripts, or applicable original certifications at time of interview.
  • All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.
  • Vancouver Island University (VIU) is collectively committed to building and sustaining a diverse and inclusive working and learning environment for faculty, staff, and students. In our journey towards greater diversity, we invite applications from members of equity-seeking communities including women, racialized and Indigenous persons, persons with disabilities, persons of all gender identities and sexual orientations who bring value to the VIU community through their lived experiences. We encourage members of all equity-seeking groups to self-identify within their application cover letter. When a candidate voluntarily discloses this information in their cover letter, the information will be used only for the fulfillment of the career opportunity. Disclosure and/or self-identification with an equity-seeking group will not lead to advantageous treatment of a candidate who is not qualified.