Administrative Assistant, Regional Office, Toronto

Branch: Regional Offices Branch

Employment Type: Indeterminate

Linguistic Requirement: English

Job Band: Band 8

Salary: $86,349 to $97,189

Union: CULE II Canadian Union of Labour Employees

Location: Toronto Regional Office

Category of applicants: Internal; Membership; Public

Closing Date: 11/27/2025

Employment Equity Designation: As a result of the PSAC Workforce and Availability Analysis and in accordance with the PSAC Employment Equity Plan, preference for this position will be given to a qualified person from one of the following groups: Racially Visible.

Who are we?

Founded in 1966, the Public Service Alliance of Canada represents 250,000 workers in every province and territory in Canada and in locations around the world. PSAC is headquartered in Ottawa with regional offices across the country. PSAC strives to enhance its members' quality of life and has been at the forefront of significant and successful campaigns for workplace and human rights. Learn more about our victories.

We will support your mental and physical health with:

• Flexible work arrangements (hybrid employees may have their own dedicated workstations).
• Group benefits (health, dental, life insurance, disability insurance, employee and family assistance), such as $7,500 for mental health professionals, that are 100% paid by the employer. Defined benefit pension plan (50/50 contribution from you and us).
• Three weeks' vacation to start, plus extra paid leave to support your wellness.
• Generous support for your professional growth and career development.
• $800 per year recreation allowance.

Primary Responsibilities:

As part of the Regional Office Team, the Administrative Assistant provides comprehensive administrative services that enable the Regional Office to fulfill its role in a timely and credible manner. Under the direction of the Associate Director, maintains the administrative aspects of the Regional Office while carrying out a wide variety of administrative, secretarial and clerical responsibilities to ensure efficient operation of the Regional Office.

What you will bring to the table:
Education/Experience

• Successful completion of business and/or secretarial training, OR equivalent experience normally provided through several years of providing administrative services relevant to the duties of the position;

Knowledge

• Good knowledge of the Public Service Alliance of Canada;
• Knowledge of the trade union objectives and activities and commitment to union and equity principles.

Abilities

• Ability to effectively transcribe type and perform word processing functions using Microsoft Word;
• Ability to use spreadsheets (ideally Excel) and database software (ideally Access);
• Proficiency in spelling, vocabulary and in the application and usage of English;
• Ability to communicate orally and in writing in English:
• Ability to work cooperatively with others in a team environment;
• Proficiency in the use of a personal computer including ability to use Windows, e mail, FrontPage, and Internet;
• Ability to work independently and determine priorities under strict deadlines;

Personal suitability

• High degree of initiative, good judgment and problem-solving.

What you need to know:

• While we appreciate all the candidates' interest, only those considered in the process will be contacted.
• A full job description is available upon request.

NOTES:

Internal applicants should submit their résumé online through HRMS.

Indeterminate PSAC employees who meet the qualifications of this position can request a transfer in accordance with the relevant collective agreement by submitting an application on or before the closing date. Please upload a cover letter indicating that you are requesting a transfer as well as a resume in your candidate profile (if not previously done) and indicate "Yes" under "Employment Information".

Employment Equity at PSAC is focused on five groups: women, Indigenous peoples, racialized persons, persons with disabilities, and the 2SLGBTQIA+ community. If you belong to one or more of these groups, please consider responding to the voluntary employment equity section of the online application.

All individual information collected from this questionnaire will be kept strictly confidential.

In many cases, you may identify in more than one designated group. For example, you may identify yourself as an Indigenous person and a person with a disability and a woman.

False declarations will be taken seriously and may prompt an investigation or further actions, as necessary.

Please contact - to obtain this questionnaire in an alternate format (e.g., large print), should you need more information, or require assistance in completing this questionnaire.

For accommodation needs or to obtain a copy of the documents in alternate format, please email -

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