Operations Site Coordinator

Regular/Temporary

Regular

Job Title

Operations Site Coordinator

Job ID

73027

Location

HSC- Central Campus

Open Date

11/25/2025

Job Type

Continuing

Close Date

12/04/2025

Employee Group

TMG

Favorite Job

Department

Pediatrics

Salary Grade/Band

Under Review

Salary Range

$0.00 - $0.00 (annual)

Hours per Week

35

Posting Details

Schedule

Monday to Friday, 35 hrs/week

Education Level

Degree in Business Admin, HR, or other related field

Career Level

5 years of experience

Job Description

About the Department

The Department of Pediatrics, in the Faculty of Health Sciences, at McMaster University and McMaster Children's Hospital is home to over 200 pediatricians, scientists, teachers, and trainees dedicated to improving the health and well-being of children and their families locally and globally.

Our department fosters a culture of collaboration, innovation, compassion, and respect, supporting a vibrant academic and clinical environment. Faculty and staff deliver care and education across 20 divisions and multiple hospital and community partner sites, including McMaster Children's Hospital, Ron Joyce Children's Health Centre, and Hamilton Health Sciences.

Job Summary

The Operations Site Coordinator provides leadership and oversight for the operational, physical resource, HR administrative, and communication functions across designated hospital and departmental sites within Pediatrics.

The incumbent is responsible for maintaining the efficient operation of administrative and clinical support structures, overseeing 40–50 Unifor staff and up to 15 interim employees, and ensuring alignment with departmental, Faculty, and hospital partner priorities. The role exercises independent judgment, supervises administrative teams, and supports strategic and facilities planning across multiple sites.

Key Responsibilities

Operational & Facilities Management

• Provide day-to-day operational oversight and ensure administrative and research support needs are met.
• Oversee space planning, facilities setup, and compliance with university and hospital standards.
• Liaise with hospital and university services for renovations, equipment, and infrastructure requirements.
• Support and implement operational change initiatives and process improvements.

Strategic Planning & Project Support

• Collaborate with hospital partners, Faculty leadership, and departmental teams to plan operational priorities.
• Contribute to strategic initiatives, space planning, and change management discussions.
• Lead or support departmental projects related to workflow, onboarding, and workforce planning.

Human Resources Management

• Supervise and guide Unifor administrative staff, including hiring, training, and performance management.
• Ensure compliance with HR policies, collective agreements, and employment standards.
• Coordinate staffing allocation, scheduling, and resource planning to meet operational demands.
• Promote equity, inclusion, and safety in all workplace practices.

HR Administration & Payroll

• Manage full-cycle HR administration for designated staff (eForms, HREFs, onboarding, contract extensions, leaves, etc.).
• Review payroll, ensure accurate chartfield assignments, and oversee attendance and leave tracking.
• Support recruitment and orientation processes for Unifor and interim staff.

Health & Safety

• Ensure a safe and compliant workplace in accordance with University and hospital requirements.
• Conduct regular inspections and maintain documentation of safety training and incident reporting.

Qualifications

Education:

• Undergraduate degree in Business Administration, Human Resources, or related field required.
• CHRP/CHRL designation considered an asset.

Experience:

• Minimum five (5) years of managerial or supervisory experience in a unionized academic or healthcare setting.
• Demonstrated experience with HR planning, payroll, health & safety, and facilities coordination.
• Familiarity with hospital partnerships and University HRIS systems (e.g., PeopleSoft, Mosaic) preferred.

Skills & Competencies:

• Strong leadership, communication, and interpersonal skills.
• Proven ability to manage competing priorities and lead multi-site operations.
• Advanced knowledge of HR and payroll processes, accounting principles, and collective agreements.
• Proficiency in Microsoft Office and HRIS systems.
• Collaborative, adaptable, and solutions-focused approach.

Other Information:

• This position is hybrid in nature, currently operating on-site 2-3 days per week, and subject to change as operationally needed

Please note: The salary band for this position is currently under review. However, the expected starting range is between $60,000 to $70,000, depending on experience and qualifications

How To Apply

To apply for this job, please submit your application online.

Employment Equity Statement

McMaster University is located on the traditional territories of the Haudenosaunee and Mississauga Nations and within the lands protected by the "Dish With One Spoon" wampum agreement.

The diversity of our workforce is at the core of our innovation and creativity and strengthens our research and teaching excellence. In keeping with its Statement on Building an Inclusive Community with a Shared Purpose, McMaster University strives to embody the values of respect, collaboration and diversity, and has a strong commitment to employment equity.

The University seeks qualified candidates who share our commitment to equity and inclusion, who will contribute to the diversification of ideas and perspectives, and especially welcomes applications from indigenous (First Nations, Métis or Inuit) peoples, members of racialized communities, persons with disabilities, women, and persons who identify as 2SLGBTQ+.

As part of McMaster's commitment, all applicants are invited to complete a confidential Applicant Diversity Survey through the online application submission process. The Survey questionnaire requests voluntary self-identification in relation to equity-seeking groups that have historically faced and continue to face barriers in employment. Please refer to the Applicant Diversity Survey - Statement of Collection for additional information.

Job applicants requiring accommodation to participate in the hiring process should contact:

• Human Resources Service Centre at ext. 222-HR , or
• Faculty of Health Sciences HR Office at ext. 22207, or
• School of Graduate Studies at ext. 23679

to communicate accommodation needs.

Hybrid Work Language

To ensure an ongoing and vibrant University community that meets the needs of our students, staff and faculty and supports the University mission, ability to work on-site continues to be a requirement for most University positions. The University is supportive of exploring flexible work arrangements that effectively balance operational needs and employee interests.

Interview Experience

At McMaster University, we believe in a comprehensive and inclusive interview process. Our interview methods encompass a variety of approaches that allow our hiring teams to provide a flexible and accessible experience for engaging with our candidates. Throughout your recruitment process at McMaster, you may be requested to participate in a variety of formats, that may include in-person, virtual or recorded interviews. If you have any questions as you move through the hiring process, please reach out to or the HR contact associated with your position of interest.