Document Control Manager

2 weeks ago

Markham, Ontario, Canada FCC Construcción Full time

POSITION SUMMARY

Reports to: Design Manager

The Document Control Manager shall be responsible for:

  • Manage all activities related to the Document Control procedures (registration, uploading, transmitting) including technical documents, drawings, and commercial correspondence.
  • Follow up with all discipline personnel for action items
  • Ensure Document Data accuracy in compliance with implemented procedure and policies.
  • Maintain confidentiality around sensitive information and terms of agreement
  • Manage the flow of documentation within the organization and with External Project entities.
  • Retrieve files as requested by individuals from different disciplines
  • Creation of electronic workflows.
  • Check quality of documents
  • Manage document and transmittal issues with the Client and other stakeholders.
  • Manage a team of document controllers
  • Prepare regular and ad-hoc reports on projects as needed
  • Responsible for maintaining submission schedules
  • Maintain and update relevant document registers

EDUCATION AND QUALIFICATIONS

  • Completion of a post-secondary education—bachelor's degree or College Diploma preferred—or an equivalent combination of education, training, and experience in Document Management or a related discipline
  • Minimum 7 years of document control experience in a construction project or site-based environment
  • Proven experience in computerized and/or manual document control management, preferably within the engineering or a related industry
  • Strong organizational skills and attention to detail
  • Proficiency in document control software and Microsoft Office Suite
  • Ability to work independently and collaboratively in a fast-paced environment

JOB REQUIREMENTS

  • Experience in various electronic drawing file formats
  • Advanced proficiency with applicable software applications such as
    Aconex, Unifier, Autodesk Construction Cloud, MS Office, Adobe Acrobat Professional, SharePoint
  • Solid understanding of project documentation and engineering terminology
  • Strong written, verbal, communication, and interpersonal skills.
  • Fluency in English
  • Exceptional organizational skills, with a proven ability to meet deadlines in a fast-paced environment
  • Prior experience in using electronic document management (Autodesk Construction Cloud, Aconex and Unifier preferred) as well as in processing both design and vendor documentation
  • Ability to document work tasks (e.g., work instructions)
  • Experience working in a site / project team environment with the proven ability to build relationships with immediate and remote team members, clients and stakeholders.

WORK ENVIRONMENT

FCC Canada Ltd. is dedicated to creating an inclusive workplace where diversity is valued and respected. As an equal opportunity employer, we are committed to ensuring that all aspects of our recruitment and selection processes are accessible to individuals with disabilities. We offer reasonable accommodations upon request to support applicants throughout their journey with us. This commitment is in accordance with the Accessibility for Ontarians with Disabilities Act (AODA), affirming our ongoing efforts to provide a supportive and equitable environment for all.

This position is located in North York, ON.

We appreciate your interest; however, only qualified candidates will be contacted by our Talent Acquisition Team. We do not accept unsolicited agency resumes.

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