Secretary

1 week ago

Montreal, Quebec, Canada ID Offices Full time $68,720 per year

Job Overview

We are seeking a highly organized and detail-oriented Secretary to join our team. The ideal candidate will provide essential administrative support, manage communication channels, and ensure the smooth operation of daily office functions. This role requires strong computer skills, excellent customer service abilities, and proficiency in various office software to facilitate efficient workflow and maintain professional correspondence.

Duties

  • Manage multi-line phone systems and direct calls appropriately with professional phone etiquette
  • Perform data entry and maintain accurate records using Microsoft Office, Google Workspace, and QuickBooks
  • Handle front desk responsibilities, including greeting visitors and managing appointments
  • Organize and file documents both physically and electronically to ensure easy retrieval
  • Assist with bookkeeping tasks and financial record keeping related to office operations
  • Support customer service efforts by responding to inquiries via phone, email, or in person
  • Proofread correspondence, reports, and other documents for accuracy and clarity
  • Coordinate scheduling for meetings, appointments, and other events
  • Provide administrative support for medical or dental offices as needed, including patient record management and appointment confirmations

Qualifications

  • Proven clerical or administrative experience with strong organizational skills
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook), Google Workspace, and QuickBooks is preferred
  • Excellent computer skills with the ability to learn new software quickly
  • Experience with data entry, filing systems, and multi-line phone systems
  • Strong customer service skills with professional phone etiquette
  • Ability to multitask efficiently in a fast-paced environment
  • Attention to detail for proofreading and document management
  • Prior experience in medical or dental office settings is a plus but not required
  • Demonstrated organizational skills with the ability to prioritize tasks effectively
  • High school diploma or equivalent; additional administrative training or certifications are advantageous

Job Type: Full-time

Pay: $16.50 per hour

Expected hours: 40 per week

Work Location: In person

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