Procurement and Finance Clerk

2 weeks ago

Toronto, Ontario, Canada NEWCOMER WOMEN'S SERVICES TORONTO Full time

Position Title: Procurement and Finance Clerk

Reporting to: Manager, Finance and Payroll

Locations: 355 Church Street, suite 201, Toronto, ON, and 245 Fairview Mall Drive, Unit 201, North York, ON, and with the possibility of working at any of our other locations.

Vacancy: New

Vacancy number: FIN-0001

Number of Openings: 1

Hours: Full-time, on-site; this position also requires working outside of regular operational hours, including evenings and weekends.

Classification: Temporary - Full Time (6 months Contract)

Application Deadline: December 14, 2025, 11:59 PM EST

Position Summary:

The Procurement and Finance Clerk plays a key role in supporting financial operations and procurement activities across the organization. This position is responsible for maintaining accurate inventory and asset records, tracking procurement processes, managing vendor contracts, and assisting with financial documentation. The role ensures compliance, efficiency, and transparency in all related processes.

Key Responsibilities:Inventory & Asset Management:

  • Develop and maintain a structured inventory system for all organizational assets, equipment, and supplies.
  • Conduct a full review of accumulated items and ensure proper documentation.
  • Continuously update inventory records as items are purchased, reassigned, or retired.
  • Identify outdated or damaged equipment and coordinate reuse, donation, recycling, or disposal.
  • Track asset lifecycle (active, repair, obsolete, retired) and maintain accurate records.

Procurement Support:

  • Track and document all items ordered through Finance, ensuring delivery status and proper logging.
  • Maintain records of serial numbers, warranties, and vendor details.
  • Assist Finance with procurement documentation for audits and compliance.

Contract & Service Management:

  • Compile and maintain a database of organizational subscriptions, service agreements, and vendor contracts.
  • Identify outdated or duplicate services and recommend consolidation or cancellation.
  • Track renewal dates, costs, and contract details for all service providers.

Staff Equipment Tracking:

  • Maintain a detailed list of staff device assignments by department.
  • Coordinate with HR to ensure all equipment is returned during offboarding.

Administrative & Operational Support:

  • Organize and digitize legacy files related to assets, procurement, and contracts.
  • Support logistics including asset tagging, equipment pick-ups, storage organization, and vendor coordination.
  • Track fundraising, record donations, manage donor relations contracts and communications.

Minimum Requirements:

  • Diploma or degree in Business Administration, Finance, or related field.
  • 2+ years of experience in procurement, finance, or administrative roles.
  • Strong organizational and record-keeping skills with attention to detail.
  • Proficiency in MS Office (Excel, Word) and familiarity with inventory or financial systems.
  • Excellent communication and problem-solving abilities.
  • Ability to manage multiple priorities and meet deadlines.

Apply Now

If you're passionate about leveraging your program management skills to make a social impact, we'd love to hear from you

Newcomer Women's Services Toronto is an equal opportunity employer and encourages applications from women, newcomers, and underrepresented groups.

Note: Accommodations are available upon request for all aspects of the selection process. If you require accommodation, please let us know in advance and we will work with you to meet your needs.

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