Procurement and Finance Clerk

3 days ago

Toronto, Ontario, Canada NEWCOMER WOMEN'S SERVICES TORONTO Full time

Position Title: Procurement and Finance Clerk

Reporting to: Manager, Finance and Payroll

Locations: 355 Church Street, suite 201, Toronto, ON, and 245 Fairview Mall Drive, Unit 201, North York, ON, and with the possibility of working at any of our other locations.

Vacancy: New

Vacancy number: FIN-0001

Number of Openings: 1

Hours: Full-time, on-site; this position also requires working outside of regular operational hours, including evenings and weekends.

Classification: Temporary - Full Time (6 months Contract)

Application Deadline: December 14, 2025, 11:59 PM EST

Position Summary:

The Procurement and Finance Clerk plays a key role in supporting financial operations and procurement activities across the organization. This position is responsible for maintaining accurate inventory and asset records, tracking procurement processes, managing vendor contracts, and assisting with financial documentation. The role ensures compliance, efficiency, and transparency in all related processes.

Key Responsibilities:Inventory & Asset Management:

  • Develop and maintain a structured inventory system for all organizational assets, equipment, and supplies.
  • Conduct a full review of accumulated items and ensure proper documentation.
  • Continuously update inventory records as items are purchased, reassigned, or retired.
  • Identify outdated or damaged equipment and coordinate reuse, donation, recycling, or disposal.
  • Track asset lifecycle (active, repair, obsolete, retired) and maintain accurate records.

Procurement Support:

  • Track and document all items ordered through Finance, ensuring delivery status and proper logging.
  • Maintain records of serial numbers, warranties, and vendor details.
  • Assist Finance with procurement documentation for audits and compliance.

Contract & Service Management:

  • Compile and maintain a database of organizational subscriptions, service agreements, and vendor contracts.
  • Identify outdated or duplicate services and recommend consolidation or cancellation.
  • Track renewal dates, costs, and contract details for all service providers.

Staff Equipment Tracking:

  • Maintain a detailed list of staff device assignments by department.
  • Coordinate with HR to ensure all equipment is returned during offboarding.

Administrative & Operational Support:

  • Organize and digitize legacy files related to assets, procurement, and contracts.
  • Support logistics including asset tagging, equipment pick-ups, storage organization, and vendor coordination.
  • Track fundraising, record donations, manage donor relations contracts and communications.

Minimum Requirements:

  • Diploma or degree in Business Administration, Finance, or related field.
  • 2+ years of experience in procurement, finance, or administrative roles.
  • Strong organizational and record-keeping skills with attention to detail.
  • Proficiency in MS Office (Excel, Word) and familiarity with inventory or financial systems.
  • Excellent communication and problem-solving abilities.
  • Ability to manage multiple priorities and meet deadlines.

Apply Now

If you're passionate about leveraging your program management skills to make a social impact, we'd love to hear from you

Newcomer Women's Services Toronto is an equal opportunity employer and encourages applications from women, newcomers, and underrepresented groups.

Note: Accommodations are available upon request for all aspects of the selection process. If you require accommodation, please let us know in advance and we will work with you to meet your needs.

  • Procurement and Finance Officer

    2 weeks ago

    Toronto, Ontario, Canada University of Toronto Full time

    Date Posted: 01/05/2026Req ID: 46290Faculty/Division: Faculty of Arts & ScienceDepartment: Office of Financial ServicesCampus: St. George (Downtown Toronto)Position Number: Description:About us: The Faculty of Arts & Science is the heart of Canada's leading university and one of the most comprehensive and diverse academic divisions in the world. The...

  • Procurement and Finance Officer

    2 weeks ago

    Toronto, Ontario, Canada Inside Higher Ed Full time

    Date Posted:01/05/2026Req ID:46290Faculty/Division:Faculty of Arts & ScienceDepartment:Office of Financial ServicesCampus:St. George (Downtown Toronto)Position Number: DescriptionAbout us:The Faculty of Arts & Science is the heart of Canada's leading university and one of the most comprehensive and diverse academic divisions in the world. The strength of...

  • Manager-Procurement

    2 weeks ago

    Toronto, Ontario, Canada Eli Lilly and Company Full time

    At Lilly, we unite caring with discovery to make life better for people around the world. We are a global healthcare leader headquartered in Indianapolis, Indiana. Our employees around the world work to discover and bring life-changing medicines to those who need them, improve the understanding and management of disease, and give back to our communities...

  • Procurement and Accounting Intern

    2 weeks ago

    Toronto, Ontario, Canada Eli Lilly and Company Full time

    At Lilly, we unite caring with discovery to make life better for people around the world. We are a global healthcare leader headquartered in Indianapolis, Indiana. Our employees around the world work to discover and bring life-changing medicines to those who need them, improve the understanding and management of disease, and give back to our communities...

  • Procurement Manager

    2 days ago

    Toronto, Ontario, Canada Neighbourly Pharmacy Full time

    Neighbourly Pharmacy is looking for a Procurement Manager to join our Finance and Merchandising teams, to support the continued growth and planning of our over 300 acquired Pharmacy locations across Canada We have support offices located in ON, MB and SK, however this role can be located anywhere in Canada.About Us:Neighbourly Pharmacy is Canada's largest...

  • Director of Procurement

    2 weeks ago

    Toronto, Ontario, Canada Plusgrade Full time

    Plusgrade powers the global travel industry with its portfolio of leading ancillary revenue solutions. Over 200 airline, hospitality, cruise, passenger rail, and financial services companies trust Plusgrade to create new, meaningful revenue streams through incredible customer experiences. As an ancillary revenue powerhouse, Plusgrade has generated billions...

  • Procurement Analyst

    2 weeks ago

    Toronto, Ontario, Canada CAAT Pension Plan Full time

    At CAAT, we're passionate about what we do. And it showsHere, you'll find a cultural spark in everything we do – from the way we partner with members and employers, to the way we work, collaborate, and grow. It doesn't just feel different at CAAT. Itisdifferent. We're one of the fastest-growing pensions in the country for a reason. We challenge the status...

  • Director of Procurement

    1 week ago

    Toronto, Ontario, Canada Plusgrade Full time

    Plusgrade powers the global travel industry with its portfolio of leading ancillary revenue solutions. Over 200 airline, hospitality, cruise, passenger rail, and financial services companies trust Plusgrade to create new, meaningful revenue streams through incredible customer experiences. As an ancillary revenue powerhouse, Plusgrade has generated billions...

  • Director of Procurement

    2 weeks ago

    Toronto, Ontario, Canada Plusgrade Full time

    Plusgrade powers the global travel industry with its portfolio of leading ancillary revenue solutions. Over 200 airline, hospitality, cruise, passenger rail, and financial services companies trust Plusgrade to create new, meaningful revenue streams through incredible customer experiences. As an ancillary revenue powerhouse, Plusgrade has generated billions...

  • Clerk, Accounts Payable

    1 day ago

    Toronto, Ontario, Canada Mount Sinai Hospital (Toronto), Sinai Health Full time

    Temporary Part Time assignment for approximately 9 months.Sinai Health is looking for an experienced client focused Accounts Payable (AP) Clerk who is diligent with excellent attention to detail and analytics.Reporting directly to the Manager of Accounts Payable the AP Clerk will take a methodical approach to problem solving as well as follow-up actions to...