Billing and Accounts Coordinator

3 days ago

Toronto, Ontario, Canada Options Consulting Solutions Full time

Billing & Accounts Coordinator

We're looking for a detail-oriented
Billing & Accounts Coordinator
to work within a great team that supports client finance operations and ensure accurate billing, efficient collections, and smooth financial processes. This role is ideal for someone who thrives in a fast-paced environment, enjoys working with numbers, and is committed to delivering exceptional service to internal teams and external clients.

What You'll Do:


• Process accounts in the accounting system, including edits, transfers, write-offs, trust-related transfers, and document amendments


• Upload invoices to third-party vendor platforms using e-billing technology, resolve submission or rejection issues, and collaborate with clients to address e-billing requirements


• Communicate regularly with internal stakeholders regarding Work in Progress (WIP) and receivables


• Follow up with clients to collect outstanding receivables through calls, letters, and emails


• Proactively identify billing or collection issues and escalate when necessary


• Work toward established monthly billing and collection targets


• Respond to inquiries from clients, team members, and management related to WIP and receivables


• Prepare WIP and receivables reports for management review


• Support accurate processing, tracking, and timely collection of accounts


• Maintain confidentiality and ensure adherence to internal financial policies and procedures

What You Bring:


• Post-secondary education in Accounting, Finance, Business Administration, or equivalent experience


• Approximately 3 years of accounting experience with an emphasis on billings and exposure to the WIP process, preferably within a professional services or corporate environment


• Proficiency with MS Office (especially Excel), time entry tools, and financial/accounting systems; e-billing platform experience is an asset


• Strong client-service mindset with the ability to manage multiple requests simultaneously


• Excellent organizational and time-management skills, with the ability to prioritize and meet deadlines with minimal supervision


• Exceptional attention to detail and accuracy


• Strong verbal and written communication skills, with the ability to interact professionally at all levels of the organization


• Ability to work both independently and collaboratively within a team setting


• Sound judgment and the ability to handle confidential information with discretion


• Flexibility to work overtime during peak periods (e.g., month-end, year-end)

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