Project Coordinator

SUMMARY:

The Project Coordinator reports directly to the Director of Operations and will be responsible for providing assistance to senior staff in the coordinator, scheduling, quantity surveying, reporting and quality control functions.

MAJOR RESPONSIBILITIES:

To perform the job successfully, this individual must be able to perform each essential duty.

• Aid in the preparation and definition of the project scope of work, financial plan, its goal and deliverables as identified in the project summary and control document provided by the Sales Representatives.
• Coordinate all aspects of the project business plan and budget
• Develop a schedule for project completion that effectively allocates the resources to the activities
• Review the project schedule with our Leadership Team and all other staff that will be affected by this project activities and/or revise the schedule as required
• Coordinate project staff involvement to the established policies and practices of Northgate Industries Ltd.
• Ensure that all personnel involved in the projects are appropriately orientated to Northgate Industries Ltd. and the project
• Ensure all consultants and contractors are qualified and certified to work on the project
• Develop forms and records to document project activities
• Setup files to ensure that all project information is appropriately documented and secured
• Coordinate with the Director of Operations on the progress of the project and adjust as necessary to ensure successful completion
• Establish a communication schedule to update stakeholders including appropriate staff of Northgate Industries Ltd. on the progress of the project
• Ensure that all financial records for the project are up to date (invoicing/change notices)
• Correlating of the quality assurance documents
• Performing the provisional acceptance and final acceptance procedures
• Additional duties as required

REQUIREMENTS/QUALIFICATIONS:

• Highly organized self-starter who can work independently
• Patience in working with a diverse clientele
• Personable with ability to effectively communicate both in verbal and written form
• Confident in the decision-making process
• Able to work with limited supervision
• Approachable and sensitive to diverse situations
• Exceptional telephone and email etiquette and customer service skills
• Ability to handle stressful situations and work well under pressure and tight timelines
• Efficiently multi-task job planning, execute decisions and problem solve complex tasks
• Effectively work with customers, adjusters, sub-contractors and employees at all levels of the organization
• Ability to prioritize and meet all assigned timelines

EDUCATION AND EXPERIENCE

• 3 - 5 year's work experience in an intermediate to senior administrative support capacity
• Business Administration Diploma, Project Management Certification, or related certificate is an asset
• Extensive data entry experience with a high degree of accuracy
• A solid understanding of the accounting billing cycle
• Clear understanding of construction terminology will be considered an asset
• Previous work in the Modular Structure industry, construction, restoration or mechanical industry is a definite asset
• Exceptional skills in Microsoft office programs including Word, Outlook and Excel. Certification in Advanced Excel will be considered an asset
• Familiar with Great Plains and Microsoft Project

WORK ENVIRONMENT:

• Typically, work is in an office environment, but the purpose of the project may require visits to non-standard workplaces.

We thank all applicants for their interest; however, only candidates who fulfil the above requirements will be contacted.

Job Type: Full-time

Pay: $60,000.00-$85,000.00 per year

Benefits:

• Dental care
• Disability insurance
• Employee assistance program
• Extended health care
• Life insurance
• On-site parking
• RRSP match

Work Location: In person