Sales Administrator

Great Lakes Floral, established in 2003, is a wholesale distributor of quality potted plants and a division of Schenck Farms and Greenhouses, located in St. Catharines. Great Lakes Floral's primary goal is providing floral retailers, such as garden centers, interior plant-scapers and grocery chains in Eastern Canada and the US Mid-West to North East with excellent product and service.

Our sales manager is looking for administrative support in a team environment. Wholesaling floral product requires detailed coordination between suppliers and customers and because of our growth and market potential, we have a vacancy in the new position of Sales Administrator. As our Sales Administrator, you will work with our sales manager, suppliers and customers and assist in brightening people's lives with plants and flowers

Employment Type:

• Permanent
• 24 to 35 hours per week
• On site (hybrid possibilities can be discussed at a future date)
• Unpaid extra (summer) time off can be discussed at a future date
• Flexible schedule

Essential Functions:

The Sales Administrator is responsible for accurate, detailed and timely data entry of sales order confirmations and associated purchase orders; for efficient, friendly and professional communication with Great Lakes Floral's sales manager and with outside suppliers of floral product; and the preparation of customs related documentation for the export of plant material from Canada to the USA.

Major Duties & Responsibilities:

• Contribute toward a constructive work environment through excellent interpersonal, team building skills and open communication
• Communicate with suppliers about inventory availability
• Data entry for sales orders to customers
• Data entry of purchase orders to suppliers
• Review and ensure the appropriate data, i.e. products, quantities, pricing, barcoding is entered into our ERP system, accurately and timely
• Administer seasonal pre-booked orders and credits.
• Collaborate with the sales team to streamline ordering from suppliers
• Complete invoices
• Prepare proper documentation for all local and cross-border shipments
• More sales responsibilities may be added

Qualifications:

• Demonstrated capacity to work with significant independence
• Strong service oriented
• Post-secondary education
• Advanced interpersonal and communication skills -verbal and written including phone calls, emails & MS Office (Word, Excel & Outlook)
• Administrative experience (in floral industry is not required but would be an asset)
• Experience with ERP systems is an asset
• Strong organizational and time management skills
• Critical eye for details
• Comfortable with time pressures and deadlines

Remuneration:

• $22.00-$24.00/hour
• Paid bi-weekly
• 2 weeks paid vacation

Career Growth Opportunities:

Schenck Farms & Greenhouses owns and operates multiple divisions (Great Lakes Floral is one of them). The organization is growing and planning for the future with "next generation" management. As such, every individual proving to be competent and committed will have ample opportunity to thrive and grow in a career within the organization. We can only develop our business if our employees are given the chance to develop with us.

How to Apply:

If you are interested in joining the team at Great Lakes Floral as Sales Administrator, please submit your resume and a brief cover letter outlining your qualifications and interest in the role.

We value the insights and innovation that diverse teams bring to work. If you require accommodation, please contact our Human Resources Department so that appropriate arrangements can be made.

We thank all applicants for their interest; however, only those selected for an interview will be contacted.

Start Date: December 1, 2025

Job Types: Full-time, Permanent

Pay: $22.00-$24.00 per hour

Work Location: In person