Receptionist/Data Entry

2 weeks ago

Mississauga ON LT B, Canada Teamsters Local Union 419 Full time

Job Summary

We are a labour union seeking a Receptionist/Data Entry to join our dynamic team.

Duties

  • Accurately input data into system and spreadsheets
  • Maintain and update records with high precision, ensuring data integrity
  • Organize and file physical and digital documents for easy retrieval
  • Collect, verify, and compile data from various sources to support records
  • Assist with administrative tasks as needed to support team
  • Greeting and directing visitors in a professional manner
  • Answering Phone: Answering, screening, transferring calls, taking messages.
  • Managing correspondence, including receiving, sorting, and distributing incoming and outgoing mail and deliveries.
  • Performing general clerical tasks such as typing documents, filing (paper and electronic), data entry, and managing office supplies.
  • Handling basic inquiries from union members, clients, or the general public, often requiring knowledge of relevant policies or procedures.
  • Processing payments or fees for various services, when required.
  • Ensure confidentiality of sensitive information at all times
  • Keeping reception area tidy and presentable.

Skills

  • Microsoft Office particularly in Excel, Word and Outlook
  • High level of accuracy and attention to detail with numerical data
  • Excellent verbal and written communication skills
  • Strong organizational and time management skills
  • Excellent organizational skills with the ability to prioritize and manage multiple tasks efficiently

Requirements

  • Knowledge of data entry best practices and clerical procedures
  • Strong communication skills and a professional attitude
  • Previous experience in a receptionist, administrative, or data entry role is preferred
  • Experience with accounts receivable, reconciliations, and budgets tracking is an asset
  • Strong numerical aptitude for data entry related to monetary transactions and union dues
  • Reliable, punctual, and professional in conduct and appearance

Job Type: Full-time

Work Location: In person

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