Bookkeeping Clerk

Location: GTA, ON

Job Type: Full-Time

Salary: $52,000-$55,000 annually

Job Summary:

The Bookkeeping Clerk is responsible for maintaining accurate financial records and supporting key administrative functions in a multi-entity manufacturing environment. Responsibilities include managing financial records, accounts payable and receivable, inventory reconciliation, and tax filings, while ensuring efficient administrative workflows and adherence to internal controls. The role requires proficiency in Sage 50, strong organizational skills, and the ability to handle confidential financial and HR information with discretion.

Additionally, this role serves as a key point of contact for clients, employees, and management, handling communication, reception, and recordkeeping responsibilities with professionalism and confidentiality.

Key Responsibilities:

Bookkeeping

• Maintain accurate financial records across multiple entities using accounting software.

• Perform full-cycle bookkeeping, including journal entries, general ledger maintenance, and trial balance preparation, while ensuring compliance with internal controls and accounting policies.

• Manage accounts payable: match invoices with purchase orders/packing slips, process payments, and reconcile vendor accounts.

• Oversee accounts receivable: generate customer invoices via ERP system and follow up on outstanding payments.

• Perform aging analysis for both vendors and customers.

• Reconcile bank accounts, credit cards, and intercompany transactions.

• Track and reconcile inventory purchases; maintain material inward registers.

• Assist with inventory counts and valuation of cost of goods sold (COGS).

• Prepare monthly and quarterly financial summaries for each company.

• Manage Canadian and U.S. tax compliance, including GST/HST filings, maintaining accurate tax records, and coordinating with external accountants for filings and audits.

• Prepare monthly, quarterly, and annual financial statements and reports for management.

• Support budgeting, forecasting, and variance analysis for management.

• Prepare documentation and provide support for internal and external audits.

• Recommend and implement process improvements to enhance accounting workflows.

• Ensure confidentiality and discretion in all financial, tax, and personnel matters.

Additional Duties

· Oversee administrative operations, vendor coordination, and efficient management of office resources.

· Support scheduling, meetings, and staff communications.

· Maintain digital and physical filing systems for financial and operational records.

· Assist with employee onboarding and offboarding processes and help maintain personnel records.

· Track company calendars and reminders for renewals (e.g., licenses, insurance).

· Assist with administrative-related tasks as needed.

· Manage phone and email communications professionally and courteously.

· Welcome and assist visitors, directing inquiries to the appropriate team member.

· Accurately encode data and maintain organized records.

· Provide reliable administrative support with sound judgment and discretion.

· Handle sensitive employee, financial, and operational information confidentially.

Required Qualifications:

· Diploma or certificate in Accounting, Business Administration, or a related field.

· 5+ years of experience in full-cycle bookkeeping, in a manufacturing or multi-entity setting.

· Proficiency in accounting software (Sage 50 experience preferred) and ERP systems.

· Strong knowledge of Microsoft Excel and other office productivity tools.

· Experience preparing financial statements, summaries, budgets, and variance analyses.

· Knowledge of tax filing requirements (GST/HST, U.S. filings) and supporting audits.

· Excellent organizational, multitasking, and communication skills.

· Ability to handle sensitive financial and HR information with discretion and confidentiality.

· Experience working in a fast-paced, dynamic environment.

· Strong problem-solving skills with the ability to recommend and implement process improvements.

• Strong interpersonal and communication skills with a professional phone and in-person demeanour.

• Demonstrated ability to assess situations, determine appropriate handling or escalation to management, and exercise sound judgment.

• Proven recordkeeping skills and attention to detail in maintaining employee, financial, and operational records.

• Confidence in working independently while maintaining accuracy and confidentiality.