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Accounts Payable Administrator
2 weeks ago
Accounts Payable Administrator (9-month contract position - potential for permanent)
Downtown, Toronto (4 days in office)
$55,000- $65,000 salary
Our client is a highly reputable property development and management company located in the heart of downtown Toronto (walking distance from Union). This role will report directly to the Manager, Accounting & Reporting and is an excellent opportunity to work in a fast paced, team environment. Please note that this role is a 9-month contract with potential to move to permanent, although it's not guaranteed. For this reason, we are giving preference to individuals who are not currently working and come from the real estate development industry. It is also worth noting that this role will include more than just Accounts Payable. It will also include accounting duties like bank reconciliations, HST filing, and more.
Responsibilities:
- Enter accurate and timely accounts payable invoices for each development project using established internal control practices.
- Process approved accounts payable invoices for payment.
- Maintain appropriate physical or electronic support for all accounts payable transactions.
- Create purchase orders in Excel for the development team and enter them into the Yardi system once approved.
- Input vendor invoices into the Yardi system weekly, ensuring correct legal entity and association with the appropriate contract, change order, or purchase order.
- Review vendor invoices for accuracy, including totals, taxes, billing entities, and matching them to purchase orders, contracts, and receiving reports.
- Verify vendor account status, respond to vendor inquiries, and ensure accounts are settled or outstanding balances are accurate.
- Follow up with vendors, development, and construction teams regarding monthly billing at month-end, ensuring all bills are received with correct supporting documentation.
- Assist with the development and implementation of new process improvement initiatives.
- Ensure all invoices entered are committed for payment in a timely manner and process cheques weekly.
- Ensure cheques have appropriate signatures.
- Determine the method of cheque delivery (mail, courier, or pick-up) in consultation with accountants.
- Ensure all bills are paid on time, and due dates are tracked appropriately.
- Update the vendor master list.
- Review the accounts payable aged listing monthly and follow up with accountants for any accounts payable over 30 days.
Requirements:
- 3-5 years of AP experience, preferably in real estate development
- Detail-oriented and organized
- Excellent communication skills
- Basic knowledge of Excel
If you would like to find out more about the role, please apply now. Unfortunately, due to the high volume of applicants, only those individuals chosen for an interview will be contacted.
