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Document Control Specialist

2 weeks ago

Ottawa, Ontario, Canada MMIST Full time

Document Control Specialist

Ottawa, ON 

Mist Mobility Integrated Systems Technology is a pioneering company in the field of precision aerial delivery and recovery systems including the Sherpa family of GPS guided parafoils, Space Recovery Systems, LaunchPADS Multi-Mission Manager, SkyLink Parachutist Navigation and Situational Awareness System, and other support equipment. With a strong commitment to innovation and excellence, we have established ourselves as the industry leader. Our cutting-edge technologies and solutions are trusted by military and commercial customers worldwide. We are currently seeking a Document Control Specialist to join our team in Ottawa. 

What will you be doing? 

  • As the Document Control Specialist you will be responsible for ensuring the accuracy, consistency, and compliance of all internal and customer-facing technical documentation across the company. You will lead the standardization, configuration control, and lifecycle management of technical publications in accordance with AS9100D and ISO 9001:2015 requirements. 
  • Develop, implement, and maintain company-wide documentation standards, templates, and style guides for technical publications. 
  • Manage the document control process for technical manuals, service bulletins, test procedures, and internal procedures under formal configuration management. 
  • Coordinate and perform low to mid-level document changes, including editorial, formatting, and revision control updates. 
  • Work closely with engineering, quality, field services, business development, and project management teams to ensure documentation accuracy, configuration alignment, and version traceability. 
  • Oversee document release authorization and maintain records in accordance with configuration control policies. 
  • Support preparation and submission of customer deliverables, ensuring documents meet contract and regulatory requirements. 
  • Administer and maintain document control systems (e.g., SharePoint) to ensure accessibility, security, and compliance. 
  • Support internal and external audits by maintaining records, revision logs, and master documentation lists. 
  • Provide training and guidance to internal teams on documentation best practices and controlled document processes. 

What do we need from you? 

  • Prior experience in technical documentation, configuration management, or document control within the aerospace, defense, or other regulated industry. 
  • Strong understanding of AS9100D and ISO 9001:2015 documentation and records management requirements. 
  • Demonstrated experience standardizing document formats, styles, and templates. 
  • Hands-on experience with document control tools such as SharePoint or similar systems. 
  • Strong proficiency with Microsoft Office Suite and Adobe Acrobat Professional; familiarity with structured authoring or XML-based systems is an asset. 
  • Ability to interpret and apply configuration management principles to technical publications. 
  • Excellent communication skills with the ability to collaborate effectively with engineering, quality, and project management teams. 
  • Exceptional attention to detail, process discipline, and organizational skills. 
  • Experience supporting audits or managing controlled documentation ideally in an aerospace or defense manufacturing environment would be an asset. 

Compliance Statement.

This position may require exposure to export-controlled information and is subject to additional security screening. In the event information provided during the security screening reveals ineligibility to access export-controlled information, any offer of employment may be reconsidered or withdrawn.

MMIST values diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

If you require accommodation due to a disability at any time during the recruitment and/or assessment process, please contact Talent Acquisition and we will make all reasonable efforts to accommodate your request.

Please note that the compensation range information provided is a general guideline only. Criteria such as the candidate's qualifications and relevant experience, the scope of the specific position, as well as market and business considerations will be evaluated when extending an offer.