Event Coordinator

Type of position: Regular

Your future role on our team

Join our dynamic international team and leverage your organizational skills to deliver exceptional event experiences. In this role, you will coordinate and execute logistical and administrative tasks for internal and external events, ensuring seamless operations from planning to post-event reporting. You'll contribute to efficient processes and a professional, positive experience for all stakeholders

With us, you'll get the opportunity to

Logistical and administrative support

• Manage events registrations
• Secured conference rooms, equipment, and services (Catering, reception, cleaning)
• Prepare and print required documentation, brochures, promotional items, etc…
• Follow up on deliverables with suppliers and event organizersLiaison with internal and external stakeholders about ongoing corporate initiatives.

Event Coordination

• Meetings organization: Registrations, secured conference rooms, and coordinate participant calendars.
• Support the logistics in collaboration with local teams
• Communicate with participants to confirm attendance and logistical needs
• Assist in preparing visibility tools like banners, presentations and booth
• Support with the internal coordination
• Participate on-site event setup
• Update event tracking tools (tables, lists, reports)
• Prepare and distribute post-event summaries
• Maintain organized archives in shared folders.

Do your qualities and values match our corporate culture?

• Adaptable
• Client-oriented
• Results-driven
• Rigorous and ethical
• Ability to problem solve
• Independent and proactive
• Aptitude for self-development
• Thirst to learn and excel
• Constantly seeking sustainable and agile solutions
• Ability to see beyond established standards
• Eco-mindful.

Summary of certifications and job requirements

• College diploma in Administration, attestation of collegial studies in Project Management techniques or a combination of relevant education and experience
• From two to eight years of relevant experience
• Available and able to travel to the Mont-Sait-Hilaire office when necessary to prepare the logistics for the booths
• Excellent knowledge of the Microsoft Office Suite
• Excellent organizational skills and ability to manage time and priorities
• Written and spoken in French and English
  
  Intermediate English to facilitate collaboration with colleagues or clients outside Quebec Province; you may need to use English occasionally or daily, depending on current projects. Advanced French skills.

An overview of BBA's total rewards

• Annual base salary between
• Annual premium program for regular employees
• Cellphone program
• Group insurance plan from day one, including short-term and long-term disability insurance for regular employees and a telemedicine program
• Retirement savings plan for regular employees
• Vacation and sick leave

BBA considers many factors to determine the annual base salary such as, but not limited to market, education, relevant and demonstrated work experience, technical assessment, qualifications, certifications, and other relevant competencies.

At BBA, you get many benefits

• A vibrant social club with something for everyone
• Access to many experts and coaching
• A collaborative team that shares its ideas and knowledge
• Long-term hiring prospects (not just project-based)
• A collaborative team that shares its ideas and knowledge
• A flexible schedule that combines office presence and working from home
• A caring environment where everyone's ideas are listened to and there's no perception of hierarchy
• Friendly, eco-mindful and high-tech workspaces
• Committees involved in important causes: diversity, social commitment, and more
• An inclusive culture that values diversity, respect and openness
• On site and at the office: health, safety and the environment are a priority.

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About BBA

BBA is one of Canada's leading private consulting engineering firms, with over 45 years of experience serving the energy and natural resources industry.

Our people are the foundation of our success. Their passion and excellence have earned us recognition as one of Canada's Best Employers and Best Managed Companies, and we're committed to fostering a workplace where everyone feels empowered to grow, lead and be themselves.

Our teams bring together engineering, environmental and commissioning expertise to deliver practical, innovative and sustainable solutions—from strategy to execution. With 20 offices across Canada, the U.S. and Latin America, we combine local presence with international reach, offering clients close collaboration and field-ready support.

Learn more about our culture and projects on LinkedIn or connect with our talent team.